P-Card Undo Send - APPCUS
Overview
Use the P-Card Undo Send utility to undo a send from Accounts Payable (AP). The AP set is deleted and the P-Card transactions are set back to a status of VA (validated). The Undo is blocked if the AP set has a status of DS (distributed).
Uses Common Code APDS / PCARDREF.
Run the Process
P-Card Bank Code: Select the P-Card Bank Code from the drop-down list.
Job Number: Select the Job Number to undo from the drop-down list.
P-Card to Accounts Payable & General Ledger Posting
By default, the system creates GL transactions in the following way:
P-Card Transaction without a Vendor Invoice or PO number (PO#):
GL Primary Ref GL Secondary Ref
Invoice # P-Card Reference
P-Card Transaction with a Vendor Invoice and No PO#:
GL Primary Ref GL Secondary Ref
AP Secondary Ref P-Card Reference
P-Card Transaction with a Vendor Invoice and a PO#:
GL Primary Ref GL Secondary Ref
AP Secondary Ref P-Card Reference (or PO# if Configured in APDS/PCARDREF)
Here are the 8 possible combinations when the AP transaction is from P-Cards:
Vendor Invoice | PO# | APDS / PCARDREF | GL Primary | GL Secondary |
Blank | Blank | Off | AP Invoice | P-Card Ref |
Present | Blank | Off | Vendor Invoice | P-Card Ref |
Blank | Present | Off | AP Invoice | P-Card Ref |
Present | Present | Off | Vendor Invoice | P-Card Ref |
Blank | Blank | On | AP Invoice | P-Card Ref |
Present | Blank | On | Vendor Invoice | P-Card Ref |
Blank | Present | On | AP Invoice | PO# |
Present | Present | On | Vendor Invoice | PO# |