P-Card Undo Send - APPCUS

Overview

Use the P-Card Undo Send utility to undo a send from Accounts Payable (AP). The AP set is deleted and the P-Card transactions are set back to a status of VA (validated). The Undo is blocked if the AP set has a status of DS (distributed).

Uses Common Code APDS / PCARDREF.

Run the Process

P-Card Bank Code: Select the P-Card Bank Code from the drop-down list.

Job Number: Select the Job Number to undo from the drop-down list.

P-Card to Accounts Payable & General Ledger Posting

By default, the system creates GL transactions in the following way:

P-Card Transaction without a Vendor Invoice or PO number (PO#):

GL Primary Ref                         GL Secondary Ref

Invoice #                                    P-Card Reference

P-Card Transaction with a Vendor Invoice and No PO#:

GL Primary Ref                         GL Secondary Ref

AP Secondary Ref                    P-Card Reference

P-Card Transaction with a Vendor Invoice and a PO#:

GL Primary Ref                         GL Secondary Ref

AP Secondary Ref                    P-Card Reference (or PO# if Configured in APDS/PCARDREF)

Here are the 8 possible combinations when the AP transaction is from P-Cards: