Report Payment Definitions - APRIRP

The report of payment definitions (APRIRP) serves two purposes:

1. report selected definitions
2. update definitions with derived values

While the first purpose is straightforward, the second requires more discussion.

Due to the limitations of the payment definition update (APRIUP) page, some derived values are not calculated when a definition is first created or updated. The recalculation of these values is done when the report is run (APRIRP) or a non-trial extraction is performed (APRIEX). This method ensures that each report or extraction is using the most current information available.

The values derived by the reporting and extraction process are:

• Payee address code and PEDB code (using the AP address hierarchy)
• Discount amount, if terms were provided but an amount was not
• Tax amount, if a tax code was provided but an amount was not
• Description, if it was left blank
• Next Due Date, if left blank

Running the Report

By default, the report will always limit the definitions within the current ledger and to AP division codes to which the user running the report was granted access through Nucleus security.

Would you like the Short Format? (Y/N): The question shown above determines which format is used for the report. The short format will report each payment definition on one line including the definition ID, status, PEID, Payee name, invoice, pay count, start date, last due date, next due date, end date, and net payment amount.  The long format will report all fields shown in the payment definition area across four lines, with one additional line showing the net payment amount.