Select for Pay - APOHPPSP

The Accounts Payable (AP) Select for Pay (APOHPPSP) page is used to select transactions from the Accounts Payable Open Hold database and change the status of those transactions. Typically, this page is used to change the status of transactions from "DS" (Distributed) to "WP" (Waiting for Payment). Combinations of fields used for selection can be helpful. For example, it may be useful to select all transactions for a particular Person/Entity ID within a particular Set ID. The Person/Entity ID and the Set ID fields would both be used for this particular selection. Another use of this page would be to re-select transactions for payment (to re-print checks) by changing the status from "PD" to "WP."

Set ID: If the selection is to be for all transactions with a particular Set ID, enter the Set ID. This will select only entries with the entered Set ID for payment. The * sign may be used as a wild card in this fields displayed on this page that are without a drop-down list (e.g., entering " AP* " will cause the system to select all Set IDs that begin with "AP").

Div: If the selection is to be for a particular Division Code, enter the Accounts Payable Division Code. This option is useful for sites that separate or divide their payables into distinct sub-units of their organization.

Invoice: If the selection is to be for a particular Invoice, enter the Invoice Number. This will select only entries with the entered Invoice Number.

Due Date (on or before): If the selection is to be for all transactions with a Due Date on or before a specific date, select that date from the drop-down calendar.

Job Number: If the selection is to be for all transactions with a particular BusinessPlus Job Number, enter the Job Number. The Job Number will select by the Distribution Job Number (from APOHINVP or APOHBTDS), NOT the Check Issue Job Number. If the user desires to reselect items for an entire Check Run, the Check ID and Numbers field is particularly useful.

Ref Date (on or before): If the selection is to be for all transactions with a Reference Date on or before a specific date, select that date from the drop-down calendar.

Bank ID: Select the appropriate bank ID from the drop-down menu.

Check No: If the selection is to be for a specific Check ID covering a single or range of Check Numbers, enter the Check ID and the Check Number (or range of Check Numbers). This method of selection is used only when re-selecting invoices after a previous check run. Check Number ranges employ a colon as the delimiter between the starting Check Number and the ending Check Number. For example, 00000021:00000026. Always use the Test button before the Update Now button, so the totals returned by the Test button can be verified before update.

Vendor: This field has lookup capabilities. If the selection is to be for a given Person or Entity, enter the appropriate Person/Entity ID. The * sign may be used as a wild card in this field (e.g., entering " 123* " will cause the system to select all transactions where the PE ID begins with "123"). Vendor IDs are defined on the Person/Entity Information Update (PEUPPI or PEUPPE) page.

Account: The General Ledger (GL) account string. If the Job Ledger (JL) module is used and this transaction relates to an account in the JL, that account will be displayed also.

To look up a ledger code or account part (key, object, etc.), place the cursor in the field and press Ctrl+L or press the ellipsis "…" button and select Lookup xx where xx is the field where the cursor is placed. When pressing the ellipsis, a drop-down box, displayed above, appears. Alter the structure of the Account # field by selecting the following options:

XX Org Key-Object or Fully Qualified (where XX=ledger code): Select this option or press Ctrl+K to display the ledger's organization key and object code input format. Use Ctrl+U to display the fully qualified account string format.
XX Quick (where XX=ledger code): The Ctrl+Q option allows changes to the display and the lookup to accommodate quick key entry for account numbers that have been defined in the GL Quick Account Numbers (GLUPQU) page.
Show Ledger: Selecting this option shows the ledger field in the account field, to identify or change the ledger.
Show Job Ledger Side: Selecting this option displays the JL side ledger code and account string field associated with the active general ledger.

Selected Records & Amount

Status From: and Status To: The default field values of "DS" and "WP" indicate that the Status of the transactions selected will be changed from Distributed to Waiting for Payment; however, any valid Status Code may be changed to a new Status Code for the entries selected. Valid Status Codes are "DS" for Distributed, "WP" for Waiting Payment, "PD" for Paid, and H0-H9 for Hold Status. For example, "WP" to "DS" could be used to reverse the status of entries previously selected for payment.

Records Selected: This display-only field indicates the total number of records selected that meet the criteria designated on the page. It is strongly recommended that an AP Report of Entries for Payment Report (APOHPPRP) be run to verify selection prior to printing checks.

Total Amount: This display-only field indicates the total dollar amount of entries that meet the criteria designated on the page. It is strongly recommended that an AP Report of Entries for Payment Report be run to verify selection prior to printing checks.

Left Menu Options

Test: This button is used to test your selection without actually changing the status of the transactions selected. The page will display the number of records selected as well as the total dollar amount of the records selected when this Test button is used.

Update: This button is used to change the status of the selected items. The page will display the number of records updated as well as the total dollar amount of the transactions updated.

Clear Form: Clears the previous selection from the page.