Set Proof Listing - APOHBTBP
Once a Set data entry is complete in APOHBTUB, run a Set Proof Listing to verify data using APOHBTBP. Alternatively, on the AP Create/Update OH Set (APOHBTUB) page, under Links, click on Set Proof Listing. Using this method, the Job Request window defaults the OH Set ID name of the active OH Set record.
Please enter the name of your OH Set: Enter the name of the OH Set.
Would you like the Short Format of the AP Set Proof: Select “Y” to receive the short, one-line per entry format on the report or “N” to receive all information (verbose format). The Long format is recommended in order to check all data entry – such as, vendor information, invoice information, etc.
Would you like to print Exceptions Only? Exceptions Only will print a Set proof of only those transactions that have data exceptions. Data exceptions in a Set would be undefined account key, undefined object, over budget, etc. Enter "Y" to view only those transactions that have data exceptions. Enter "N" to view all transaction activity.
Would you like Totals Only to appear? Totals Only will print only the totals of the set and will give no transaction information. It is issued to view totals only without any transaction information. Enter 'Y' to produce totals only. Enter 'N' to produce all detail and totals only.
Options
How would you like the Set sorted? This question determines if the Set will be sorted, and if so, how. Options are:
- BE - Vendor ID, Invoice Number
- IN - Invoice Order
- NM - Vendor Name
- SI - Set ID
Process USE Tax for this Set? (Y/N): Reply Y to have Use Tax calculated.
Click Submit to run the job. Do not cancel the job when it is in progress; early termination may corrupt the data. Review the Set Proof Listing reports for data verification.
If any errors were found during the proofing process, go back into the AP Create/Update OH Set (APOHBTUB) page and find the invoice in question. Changes are made by simply replacing the incorrect information with the correct information and pressing <Enter> to save the changes. Run another Set Proof Listing to verify the changes.
Display exceptions on the batch proof where receiving details vary from the original order by defining the NU Common Code with a Code Category/Value of APBP/POEXCEPT.