TR Set Use Tax Process for P-Card

1. When using the PCard module to create a TR set for charges:

   1. The system should identify vendors that do not charge sales tax and handle them appropriately.

   2. The system should use the Misc code to determine the correct tax rate that should be charged.

2. For vendors that do require sales tax to be charged:

   1. The system should generate a tax record payable to the State Board of Revenue.

   2. The generated tax record should accurately reflect the tax rate associated with the Misc code used.

3. Currently, the district uses an OH set to generate tax records:

   1. The system should continue to create tax records as before using the OH.

   2. When the APTRBTBP process is run it needs to generate an OH set with just the tax records as they have not been paid so should not be using a Typed Check record.

4. With the implementation of the PCard module and the use of a TR set:

   1. The system should correctly create a new tax record.

   2. The newly generated tax record should be placed in a separate OH set distinct from the non-taxable charges in the TR set.

5. When configuring the system,The system should properly recognize the TAXBATCH as the batch ID for generating tax records.

6. For the TR set specifically:

   1. The system should consistently generate tax records for applicable charges.

   2. The generated tax records should accurately reflect the tax rate associated with the Misc code used.

7. The system should use the common codes setup to correctly identify and differentiate charges subject to tax:

   1. APBP/TAXTYPE should be utilized to signal the system to create tax records.

8. The OHTX/TABLE1 setup should guide the system on how to create tax records:

   1. The system should interpret Desc 3 to use the MISC code for identifying the applicable tax rate.

   2. The system should use Code 5 to determine the appropriate batch ID for the generated tax records.

9. The OHTX configuration should also be utilized to identify the home rate used by the district (e.g., 1700 in this case).

10. During data entry by AP clerks:

a. The system should consider the OHMC code to determine the applicable home tax rate for generating tax records.

11. AP clerks should have the ability to indicate that a tax record needs to be generated by entering SYTX/NO on the AP record.

Additional Notes:

• It is important to ensure that the TR set generates tax records correctly, accounting for various tax rates and the accurate application of the Misc code.

• The system should provide clear notifications or flags when tax records are generated to allow easy identification and verification.

• Testing should be carried out thoroughly to validate that the tax records are being generated as expected and that they accurately reflect the appropriate tax rates and configurations.