VOID, Typed, and Reversed Accounts Payable System

The void, typed, and reversed (TR) accounts payable system (APTRBTUB) is used to enter hand-typed void checks, to enter hand-typed checks which are given to payees, and to reverse entries in the General Ledger that were generated as the result of a system-printed check which was not used by a payee.

When checks are hand-typed, the APTR system must be used to enter all check numbers into Bank Reconciliation (BK) check management database, and to distribute amounts to the appropriate accounts in the General Ledger database.

When a check generated by the immediate payment or open hold systems is not actually used by the payee, this system must be used to change the status of the check in the BK database and to reverse previously-posted entries to appropriate accounts in the General Ledger database. Although this is often referred to as "voiding a check" in standard accounting procedures, in this system it is referred to as "reversing a check" in order to avoid confusion with entering voided hand-prepared checks in the BK check management database.

The difference between Void and Reverse within BusinessPlus is where the check number and Bank ID combination were recorded:

• If the Check and Bank ID combination present in OH and BK database, the check cannot be voided, but is reversed using APTRBTUB.
• If the Check and Bank ID combination not present in OH and BK database, the check is voided using APTRUTVC.

See Void, Typed, and Reversed Processing for more information.