FL Additional Jobs Assignments

Field

Description

Entity*

ID of the entity/employer.  The entity should be a valid entry as defined in BusinessPLUS.  Once saved, the value cannot be changed.

Employer Name*

Name of the employer for whom the entity is defined.

Employer Address*

First line of the employer’s address.

Employer Address (2)

Second line of the employer’s address.

Employer City*

City in which the employer is located.

Employer State*

State in which the employer is located.  Click  for the list of states.

Employer Zip Code*

Numeric zip code of the employer’s location.  This field accepts only five numeric characters and does not accept if all the five characters are zeroes.

Employer Zip Code Extension

Numeric zip code extension of the employer’s location.  This field accepts only numeric characters of 4 digits or less.

Department of * Education District Number

The two-digit number for the district in which the staff member is currently employed

Code

Description

FLDOESCHOOL

FL DOE School Building Numbers

FLDOEJOBCODE

FL DOE Job Codes

FLDOEFUNDSRC

FL DOE Fund Source

Code

Description

FLDOERECTYPES

Record Types for Primary Pay Assignments

FLDOESUPPAYCLASS

Supplemental Pay Class

FLDOELEDGER

Default Ledger for this entity

FLDOELOCALID

Include the Employee ID as local ID

Field

Description

Name*

Name of the report instance as defined by the user. 

Survey Period*

Survey Period

Fiscal Year*

Fiscal Year for which submission will occur- “YYYY-YYYY” format.

 ‘As of’ Start Date*

Survey Start Date - “MM/DD/YYYY” format.  Once the instance is created and saved, the ‘As of’ Start Date’ value cannot be changed.

 ‘As of’ End Date*

Survey End Date - “MM/DD/YYYY” format.  Once the instance is created and saved, the ‘As of’ End Date’ value cannot be changed.

 Field / Button

Description

Report Instance*

Click  for the list of report instances.  Select the desired report instance. 

Notes

Enter a note related to report instance or load that is to be performed.

Entity*

Click  to select a specific entity for which the load will be performed. Select “ALL” to extract records of all entities.

Employee ID(s)

If specific IDs are to be refreshed or reported on, enter on this line, separated by commas.

Purge Existing Data

If all the existing Maintenance table data, for the selected Report Instance, needs to be deleted this checkbox should be checked.  This action would also remove new Maintenance records added previously using the Maintenance screen.

Load (Button)

Click to load maintenance records into the Maintenance table.

Field

Description

Report Instance Details

Details of the selected Report Instance.

Last Load for the Selected Report Instance

The date (Last Load) and user (Created By) who performed the last load and any note entered for the selected Report Instance.  If the report is loaded for the first time for the selected Report Instance, this information is blank.

Field

Description

Report Instance

Click  to select a specific instance.

Filter By Criteria

Filter the maintenance records based on Employee ID or Employee Last Name.  Enter data then click the Apply Filter button.  Clear the fields and click the Apply Filter button again to view all the results.

Total Record Count

Indicates the total number of Maintenance records in the grid.

Error Log By Last

Click  to select the type of errors/messages to view.   Options are Load or Submission. 

Filter Selected Record

Filters the selected Maintenance record in the records area above.

Generate Report (Button)

Runs the “Error Log” to a report.

Type

Error  / Warning Message

Resolution

<EMP ID>: has invalid Location <location> for Job Code <Job Code>.  Setting to 0000

Map the location in Crosswalk screen with FLDOESCHOOL code

<EMP ID>: Fund <Fund Source> not found in crosswalk

Map the Fund Source in Crosswalk screen with FLDOEFUNDSRC code

<EMP ID>: has invalid Job Code <job code> Setting to 00000

Map the Job Code in Crosswalk screen with FLDOEJOBCODE code

Field | Button

Description

Report Instance*

Click  for the list of report instances.  Choose the report instance which is to be submitted.

Notes

Any notes applicable to the submission job.

Filename*

System generated or user defined file name for the submission file.

The filename should always end with the “.txt” extension. The filename cannot contain these characters ‘\:/*?”<>|’

Note:  The path where the file is saved is already configured in the application and should not be entered here.

In some reports the report name is auto-generated and hence the text filename cannot be changes for such reports.

Example:  DPS43.GU.F61029.Y09102

Entity*

Click  for the list of entities.  If the maintenance records for all the entities are to be submitted then “ALL” should be selected.

Report Instance Details

Details for the selected “Report Instance”.

Last Submission for the Selected Report Instance

The date (Last Submission) and user (Created By) who performed the last submission and the note that was entered for submitting the selected Report Instance.

 Double Arrow (Button)

Regenerate the filename.

Generate Report (Button)

Create report file with data from maintenance table.

View Report (Button)

View the submission file report.

1-2

District Number

Y

N/R

2

rr_site_profile

district_no

The two-digit number for the district in which the staff member is currently employed. For employees who serve multiple districts, this is the fiscal agent district number. Also, the district number is for the district submitting the in-service education component.

3-12

Social Security Number

Y

A/N/L

10

hr_empmstr

ssn

The number assigned to an individual by the Social Security Administration (left justified). NOTE: For contracted or charter school staff for whom the school district cannot obtain a Social Security Number, the district must assign a Staff Number Identifier for the employee using the following method:  CS The first two positions in the Social Security Number field must be coded with the letters “CS”.  NNNNNNN The last seven positions must be numeric.  NOTE: The district-defined Staff Number Identifier must result in a unique staff number within the district.

13-13

Survey Period Code

Y

N

1

rr_run_def_
mstr

survey_period

A code representing one of the state reporting periods.
1= July
2 =October
3 =February
4 =June
5 =End of Year
8 =July

14-17

Fiscal Year

Y

N

4

rr_run_def_
mstr

fiscal_year_
extd

The state fiscal year running from July 1 through June 30 for which the reported data are applicable.
Example: 8788 Fiscal year July 1, 1987 through June 30, 1988

18-21

School Number, Primary/Home

N

N/R

4

hr_pcntble

location

The state assigned four-digit school number (0001-9899) which indicates the primary administrative reporting unit to which the individual is assigned. The school number which indicates the primary school to which this individual is assigned for the reported job code.   For staff members who operate out of the county office, the school number to be used in this field is 9001.

22-26

Job Code, Additional

Y

N

5

hr_pcntble

jobcode

The code associated with each primary job assignment of the employee.
Example: 51077 Bilingual Specialist

This code is submitted in reporting periods 2, 3, and 5. In Survey 5, primary job code for the job the employee held during the regular school year is reported.

27-29

Job Code FTE

N

N/R

3

hr_emppay

pcn_fte

The full-time equivalency of the job assignment (to the nearest whole percent). For one full-time equivalency, the employee’s services are required each working day at least the number of hours equal to the number of hours of a regular working day for that job.
Example: 100 indicate 100% of the employee’s time is spent at the reported job assignment.
050 indicate 50% of the employee’s time is spent at the reported job assignment.
000 Substitute teacher, temporary part-time or student employee.

30-30

Job Code Fund Source 1

N

A

1

hr_earndist

gl_key

A code to identify up to three fund sources (and corresponding percentages) from which the employee’s salary is paid:
CODE FUND SOURCE
B - Elementary and Secondary Education Act (ESEA), as amended by NCLB
Title I, Part A
C  - Charter School, Not Paid Through District
E - IDEA - Individuals with Disabilities Education Act
O  - Other Federal Programs
G  - State/Local Funded Programs (e.g., FEFP, State Categorical Programs)
R  - Reading First Grant
S - Florida Education Finance Program (FEFP) Reading Allocation
M - Elementary and Secondary Education Act (ESEA), as amended by NCLB Title I, Part C (Migrant Education Program)
N - State Fiscal Stabilization Funds (ARRA)
P  - Targeted ARRA Stimulus Funds
Q - Other ARRA Stimulus Grants
T  - Race to the Top (ARRA)
U - Education Jobs Fund
Examples:
B050G0500000 Fifty percent of the employee’s salary or wage is paid from ESEA, Title 1, and 50 percent is paid from State Funded Programs.
E10000000000 One hundred percent of the employee’s salary or wage is paid from IDEA, Individuals with Disabilities Education Act.  

This element identifies up to three fund sources from which the employee is paid at the time of the survey for the primary job reported.

31-33

Job Code Fund Source 1 Percent

N

N

3

hr_earndist

percent

34-34

Job Code Fund Source 2

N

A

1

hr_earndist

gl_key

35-37

Job Code Fund Source 2 Percent

N

N

3

hr_earndist

percent

38-38

Job Code Fund Source 3

N

A

1

hr_earndist

gl_key

39-41

Job Code Fund Source 3 Percent

N

N

3

hr_earndist

percent

42-42

Transaction Code

N

A

1

.

43-43

Qualified Paraprofessional

N

A

1

hr_licncert

licntype

A code to indicate the qualification status of a paraprofessional in relation to No Child Left Behind (NCLB) requirements.
CODE DEFINITION
A = Has an associate’s or higher degree
B = Has two years of study at an institution of higher education
C = Meets locally approved academic assessment of qualifications
D = Not NCLB qualified
Z = Not Applicable
Note:
This data element applies to paraprofessionals with instructional roles which include selected job codes beginning with 51 through 59.
Non-instructional paraprofessionals should be coded “Z.”
Non-instructional paraprofessional activities and job codes include, but are not limited to, the following: personal care services, parental involvement activities (91033), food service (76024), playground/cafeteria supervision (76024), bus aides/bus attendants (52051 & 78032), clerical duties, non-instructional computer assistance, non-instructional media center/library supervision (62040), and translators (not providing instructional support).

44-48

Filler

A/N

19

49-62

Florida Education Identifier

Y

A/N

14

pya_assoc_dtl

pya_assoc_desc

A code issued by the Florida Department of Education used to uniquely identify a person in Florida’s education data system.

Example:

FL123456789012 Florida Education Identifier (FLEID) for an employee.

Proposed automated process to retrieve and populate state IDs to BPlus database

63-72

Staff Number Identifier, Local

N

A/N/L

10

hr_empmstr

id

A ten-character code used by the school district locally to uniquely identify an employee. This staff identifier must be different than the Social Security Number or the district-defined number used in lieu of a social security number provided in the Social Security Number data element field.

Note: This element is optional. If the district reports this identifier on a data format submitted to the Automated Staff Data Base, this identifier will be included on designated print reports, available from the system, in place of the Social Security Number or data provided in the Social Security Number data element field.

73-80

Error Codes

N

A/N

8

This field is used by the Department to report to districts the specific errors found in the record during the state edit process.  This field should contain filler (spaces, blanks) when the record is transmitted to the Department.