File Listing - ENREFL

The File Listing report produces a list of all specified encumbrance transactions.

How would you like the report sorted: File Listings can be sorted in one of four ways. The sort option will determine the order the information is presented and how the information will be totaled.

• DV - Division order will sort transactions based on the division entered on the transaction. A total will be issued for each division and a grand total for all divisions will be issued.
• GL - GL Account Key order will sort transactions based on the Account Key entered on the transaction. A total for each GL Account Key and a grand total for all GL Account Keys will be issued.
• ID - PE ID or Vendor ID order will sort transactions based on the ID entered on the transaction. A total for each PEID and a grand total for all PEID's will be issued.
• NM - PE Name or Vendor Name will sort transactions based on the name of the vendor entered on the transaction. A total for each PE Name and a grand total for all PE Names will be issued.

Would you like the Short Format? Enter "Y" to receive the one-line format of the report. Enter "N" to receive the verbose format which displays all information available for this option.
Selection Criteria: Selection Criteria can be used to determine which Encumbrance transactions will be included on the report. 
Would you like to include Disencumbered Ref's? Since disencumbered POs have a status of DE or FP and are never included as encumbrance balances in the General Ledger, it is recommended that "No" be the response to this prompt. Check the box (Yes) to view all encumbered and disencumbered amounts. An encumbered amount is any Purchase Order that is open or has partial payments applied against it. A disencumbered Purchase Order is a Purchase Order that has been liquidated with a status of FP for full payment. Disencumbered amounts do not appear in the General Ledger, while encumbered amounts that are open or have partial payments will appear. When selecting disencumbered amounts in the Encumbrance system, BusinessPlus will display the difference between what the Purchase Order was encumbered for and what the full and partial payments against the amount were. If the disencumbered amount is negative, Accounts Payable issued a payment for an amount greater than the amount originally encumbered. If the disencumbered amount is positive, Accounts Payable issued a payment for an amount less than the amount originally encumbered.
'As of' Date: This prompt supports prior period reporting of Encumbrance transaction information. It is common to "backdate" reports to a specific point in time.

Options

How do you want dollars formatted?: Enter the three-character code to set how you would like to see dollar amounts formatted for this report.
Which Negative Amount Format to use: Enter the two-digit code for the negative amount format to use:

• "00" – Use minus sign (e.g., -327698)
• "01" – Use negative brackets (e.g., [32768])