Transactions by GL Account - ENREENTA
'As of' Date: Enter an As Of date to be used for the summary.
Major to minor Sort Fields: Enter the two-character code that specifies the desired Major to Minor Sort Levels. Separate each of the codes with a comma. Up to five sorting levels are permitted. The default sort order is Person Entity Name within Posting Date within Reference (PO) within Object Code within Organization Key. If an optional sort order is selected, the EN totals in the repost may not match those in GL.
- 01 – Organization Key
- 02 – Object Code
- 03 – Reference(PO)
- 04 - Posting Date
- 05 – PE Name
At which Sort Levels would you like totals? Enter the two-character code that corresponds to the Sort Level at which totals are to occur. The sort levels are determined on the previous question ("Major to minor Sort Fields"). Separate each of the totals levels with a comma. Up to five total levels are permitted. The default totals are at the Organization Key, Object Code, and Reference(PO) levels. If optional Totals Levels are selected, the EN totals in the report may not match those in GL.
- 01 – Sort Level 1
- 02 – Sort Level 2
- 03 – Sort Level 3
- 04 – Sort Level 4
- 05 – Sort Level 5
At Which Sort Levels would you like Page Breaks? Enter the two-character code that corresponds to the Sort Level at which page breaks are to occur. The Sort Levels are determined on the previous question ("At which Sort Levels would you like totals?")
Selection Criteria: Selection Criteria can be used to determine which Encumbrance transactions will be included on the report. Expand the Selection Criteria to display the options and enter selection criteria. If asterisks ( * ) appear to the left of an option, these items (when selected alone) will provide the information more rapidly than other selection items.
Would you like to include Disencumbered Ref's? Since disencumbered POs have a status of DE or FP and are never included as encumbrance balances in the General Ledger, it is recommended that "No" be the response to this prompt. Check the box (Yes) to view all encumbered and disencumbered amounts. An encumbered amount is any Purchase Order that is open or has partial payments applied against it. A disencumbered Purchase Order is a Purchase Order that has been liquidated with a status of FP for full payment. Disencumbered amounts do not appear in the General Ledger, while encumbered amounts that are open or have partial payments will appear. When selecting disencumbered amounts in the Encumbrance system, BusinessPlus will display the difference between what the Purchase Order was encumbered for and what the full and partial payments against the amount were. If the disencumbered amount is negative, Accounts Payable issued a payment for an amount greater than the amount originally encumbered. If the disencumbered amount is positive, Accounts Payable issued a payment for an amount less than the amount originally encumbered.
How would you like your Encumbrances shown? Answer "ST" to see the standard post-CUTIP summing-up of Encumbrance detail. Answer "AA" to see each transaction within the date range. The second method will optionally display EN transactions with a type of "AA" and a description beginning with "AUTO." These transactions are not in the database; they are displayed on the report to force Encumbrance to total properly.
- AA – Sum PO against full detail
- ST – Summarize EN (standard method)
Options
How do you want dollars formatted? Enter the three-character code to set how you would like to see dollar amounts formatted for this report.
Which Negative Amount Format to use: Enter the two-digit code for the negative amount format to use:
- "00" – Use minus sign (e.g., -327698)
- "01" – Use negative brackets (e.g., [32768])