Floating Non-Contract Days

The Floating Non-Contract (FNC) days functionality in BusinessPlus accomplishes the following:

• Assists in the scheduling of an agreed upon number of non-paid days associated with an employee's contract agreement.

• Automates the contract pay calculation using those scheduled days.

For example, a nurse might have a 180-day contract in a date range that spans 205 "potentially paid" days. That nurse therefore has 25 floating days, and the nurse can determine when these days are used. When a district has fixed FNC days per position, the number of FNC days is set in the PCN/Position Code Definitions page (HRTBPC). When a district has variations (including late starts), or when the value in PCN/Position Code Definitions page is not set, the user can manually enter the number of Float Days directly on the employee's HR Pay Assignment Contract tab. Upon adding a new HR pay assignment with a value in the Float Days field, the actual days will be reduced by the number of float days entered. The actual dates scheduled as float days will default to the final days on the calendar and will be stored in an individual employee calendar table (pyc_cld_ind). Once the assignment is created and the defaulted FNC dates are created, the employee will manage the dates within the Employee Online scheduling page. Employees can specify exactly, using Employee Online, which days are considered FNC days.

Rules

Float days must be set to a whole number. Partial float days is not implemented. The actual number of float days used is rounded the nearest whole number.

Setup

Common Codes

To begin using the Floating Non-Contract Days functionality, add common code HRPY/FLOATDAYand place ACTIVE in Associated Code 1. Use Associated Code 2 to control employee access to date scheduling. NO ACCESS will restrict employee access to date scheduling in Employee Online (EO). EO Admin users will not be restricted from the scheduling page.

PCN/Position Code Definitions

Enter a position's fixed floating non-contract days on the PCN/Position Code Definitions (HRTBPC) page, PCN Profile Supplemental tab, Float Days field. Any variations can be manually entered on the employee's HR Pay Assignment Contract tab.

HR Pay Assignment

Float days are set at the contract level (HRPYPA, Contract tab, Float Days field). Every pay assignment on the contract will have the same number of floating days. Changing the value on one assignment will result in an update to all other pay assignments with the same Contract ID. When adding a pay assignment with a new Rec Type, the Float Days value will populate from HR PCN/Position Code Definition. When adding a pay assignment with an existing Rec Type, the Float Days value will populate from the existing HR pay assignment overlapping the As of Date.
The Float Days value can be manually entered directly into the Float Days field on the Contract tab. When changing the number of floating days on a contract with multiple pay assignments, select all the employee's pay assignments for the given contract and use the Global Recalc Hourly/Days and Salary Amounts tool to recalculate every assignment on the contract.

Summary FNC Days Processing

1. Activate FNC days functionality by defining the common code HRPY/FLOATDAYand placing ACTIVE in Associated Code 1.

2. Set up PCN page with Float Days where applicable.

3. Enter HR pay assignments and override Float Days if necessary.

4. Allow employees to manage and schedule FNC days in Employee Online.

5. Standard HR/PY processing applies. FNC days have been integrated in standard HR/PY processing.