How to Balance Payroll Contracts

Create the pay assignment (HRPYPA). Save and Approve the record.
Send to Payroll using the Send Assignment and Update Contract tool. This tool will recompute the contract accumulators and set the TCV on the Contract tab and PYUPCX.
Confirm the HRPYPA Contract TCV value on the Contract tab matches the Actual Annual amount on the Salary tab.
Run the CDD PY3100 HR to PY Contract Reconciliation report. Find any difference or adjustments that are over $.04. Hint: If you run it on the Dashboard, output to PDF and search for Diff or Adj.

CDD 3100 Out of Balance Errors

Difference between Total Contract Value and Earnings:

Confirm the pay assignment has been sent Payroll.
Recompute the accumulator manually (PYUTRC). The As of Date tells the system how far back to select contracts to recompute. Always use the first day of the school year.
If the record has been overridden, confirm that the hourly rate is correct.

Pay was changed but the contract wasn't recalculated. Run Recompute Contract Accumulators (PYUTRC) manually using an effective date as far back as the contract begin date.
Check the contract dates on HRPYPA. PYUTRC will go back only as far as this date so it may be incorrect. These dates should normally be blank.

If the pay assignment has the wrong fiscal year, then the contract information will blend with last year's contract. To fix this:

Trigger a change on the 2008-09 contract, save the record, and the system will re-assign a new contract number for that assignment.
If the employee has already been paid, then run PYUTRC as of the beginning of the 2008-09 school year to recompute the contract. This will reverse 2008-09 to zero.
Trigger a change on the 2009-10 contract, save the record and the system will re-calculate the TCV for 2009-10.

Note: If the employee has already been paid, you should expect RETRO to reverse the 2008-09 pay assignment and correct in the next payroll.