How to Process a Check Reversal

The Check Maintenance process includes check reversal and options for reprinting/reissuing checks. 

How to Void a Check /Check Reversal

1. Run the Employee Prelist (PYREEL) for the original period. (Keep for Comparison)
2. Run an Employee Accumulator report for the employee. (Keep for Comparison)
3. Update the Payroll History Record to "WR."
4. Change the Check Note field from DP to WR (Waiting Reversal) and save the record by pressing enter.
5. Update the Arrears Transactions to WR in PYUPAT (if applicable).
6. Run a Check Maintenance Prelist (PYRECM) to confirm that the reversal will completely reverse the original paycheck.
7. Run the Distribute Check Maintenance (PYPACM) using the current date* and send to ARCHIVE. Note: If you are reversing a FUTURE dated check, use the date of the original check for the reversal.
8. Recompute the Employee Accumulators (PYUTRA) for the tax year(s). Use the end date of the last payroll period as the date for the Fiscal Year Accumulator.
9. Recompute the Employee Contract Accumulators (PYUTRC) effective to the beginning of the school year (if applicable). The date used for utility will recomputed all contracts ending AFTER the date selected (use the Teacher work begin date for this utility for normal runs).
10. The result is the Payroll History record has been changed to DR with an offsetting record as DO.