Initial Contract Setup
Set up a new pay assignment on the HR Pay Assignment (HRPYPA) page.
Tab | Required Field/Action | Description |
|---|---|---|
Position | Pay Begin/End Dates | Set these to cover the paid pay periods for this contract. |
Calc Begin/End Dates | Set these to actual working days on the contract. | |
Calendar | Make sure the calendar has the accurate number of working days defined. | |
Salary | Calc Option | This needs to be set to one of the Contract Calc Options (23, 25, 26 or 27). Refer to the Payroll Contract information pages. |
Actual Annual | This value represents the actual amount to be earned on this contract. | |
Per Period | This is the Per Period pay. | |
Daily Rate | This is the amount that is earned over each working day on the contract. Note that these fields will be accurate after you save the record. | |
Distribution | Enter an accurate distribution. | |
Misc | Spec Cds | Spec Cd 1 – In this case, the Contract ID is defined as the value in this field plus the Fiscal Year. While this is customizable, it is recommended to use this field. Contract ID cannot be blank if you use a contract calc option. |
Special | Patch Tp | This should be set to H for Contract Pay Assignments. |
Contract | Tools | The values on the Contract tab will not be computed until after you send the pay assignment to Payroll. This also recomputes the Contract. Click on Tools > Send this Pay Assignment to Payroll. |
Periods Count
HR Pay Assignment, Wages tab, the Actual/Default Periods fields counting options:
By default, the Periods value is counted from the HR Pay Period Definitions page (HRRQPR) by counting entries associated with the employee's pay cycle and the HR pay assignment Period Tp, where the Period Begin Date and Period End Date of the HR Pay Period Definitions touch the Pay Begin/End dates of the HR pay assignment record.
The Periods value can be determined by using Contact Period Counting rules as described in Counting Contract Periods. To activate this functionality set common code HRPY/CNTRCTID, Associated Description 4 to "USE PY PERIOD TABLE."
A combination of Options 1 and 2 described above can be used depending on the type of HR pay assignment being entered. The use of option 2 can be limited to those HR pay assignment records using calc options 23, 25, 26 or 27. To activate this functionality set common code HRPY/CNTRCTID, Associated Description 4 to USE PY PERIOD TABLE W CALCOPT. All other HR pay assignments will utilize option 1.