Purchasing Help

Overview

The Purchasing module is a powerful tool for a wide range of purchasing applications. Centralize control of your district’s purchasing operations, while distributing the requisition entry, with optional management approval, to your departments. Easily track items through the receiving cycle. The Purchasing module also includes an optional, automatic interface to the Encumbrance, Accounts Payable and Fixed Assets modules.

Bid/Quote Management allows users to record and track verbal quotes, written quotes, and formal bids. Through completion of all purchases, this solution provides complete information from the original request to the purchase order. Access to information is straightforward and easy. The solution includes standard reports and immediate online inquiry to any data in the module. Security-protected reports can be run at the user’s networked computer or online.

With Contract Management, multiple contracts can be recorded within a master contract. The solution allows you to specify multiple-year contracts, one-time or recurring contracts, multiple levels of required approvals, and multiple vendor contracts within a master contract. Contract Management also supports the creation of purchasing/encumbrance entries and the automatic transfer of information into BusinessPlus Accounts Payable.

Flexible and interactive, Fixed Assets is designed to help you monitor and report on all capitalized and non-capitalized fixed assets. Track assets and related information from the time of acquisition until they are purged from the Fixed Assets database. In addition to monitoring, Fixed Assets also performs a number of depreciation calculations and makes all required entries to the General Ledger.

PunchOut helps streamline the purchasing process by allowing your organization to shop directly on a vendor’s website using negotiated pricing and catalogs. When a user checks out from the website, PunchOut seamlessly imports their shopping cart as a BusinessPlus requisition, which is pre-encumbered and follows your standard workflow approval routing. When the purchase order is finalized in BusinessPlus, it is electronically transmitted to the vendor to initiate the order.

The Stores Inventory module is designed to account for purchased assets being held in inventory until needed by a subunit of the organization or sold to third parties. To account for assets from the time they are received until they are distributed, this solution features three major functions: receiving, inventory control, and order processing as well as optional automatic interfaces to the Purchasing, Accounts Receivable, and General Ledger modules.

Additional Help and Support

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