Module Integration - SI

The Stores Inventory module interacts with other systems within BusinessPLUS to retrieve, verify, or update information held in the other systems.

GL General Ledger: The account numbers entered on Stores Inventory transactions are validated against account numbers as defined in the General Ledger. The system determines if the GL Organizational Key is defined, if the transaction is within a valid date range, if the GL Organizational Key is the type that accepts transactions, if a Job Ledger account must also be entered, etc. The system also validates the Object Code to determine if it exists, is valid for the associated GL Organizational Key, etc. If any validation test fails, the user will be shown an appropriate error message. For a further discussion on how to set up General Ledger account numbers, refer to the General Ledger User Guide.
EN Encumbrance: The ability to define the SI system so that when an order is generated, the dollar amount and account(s) on the order are encumbered. This allows the funds to be properly allocated and budgeted. Once the SI order is filled, the funds will be disencumbered, and the account(s) expensed.
PO Purchasing: When "stocked" items are recorded as having been received in the Purchasing system, warehouse and unit information are validated, and the Stores Inventory database is automatically updated. Optionally, when an out-of-stock situation occurs, Stores Inventory may automatically post a Purchase Requisition in the Purchasing system.
PE Person Entity: Product, Customer and Vendor information are maintained in the Person Entity database that provides centralized data entry, thereby minimizing the amount of duplicate data entry required.
AR Accounts Receivable: Optionally, when orders are filled, Stores Inventory may create an Accounts Receivable batch.