Purchasing

Introduction

The BusinessPlus Purchasing application is designed for use by centralized or decentralized purchasing operations. An organization can centralize control of a district's purchasing operations, while distributing the requisition entry, with optional management approval, to the departments.

The Purchasing system provides order and structure to the daily entry of purchase requisitions, online approvals, and receiving information. The application prints purchase orders and provides the ability to track the life of each individual item that is printed on purchase orders, including any changes resulting from a change order.

The Purchasing module is fully integrated with Encumbrance, Accounts Payable, Fixed Assets, and Stores Inventory.

Features

• Change the vendor originally assigned to a purchase requisition.
• Enter unlimited descriptive information for each item on a purchase request.
• Design and print purchase orders in user-defined formats.
• Join multiple purchase requests into a single purchase order to maximize quantity discounts.
• Join multiple items on a purchase request or on multiple purchase requests into a single item on the printed purchase order.
• Encumber funds automatically with setup.
• Specifically associate discount, charges, tax, and duty with an item.
• Establish multiple levels of electronic approval.
• Purchasing application logs changes to critical fields when changed after the purchase order is printed.
• Goods received can be assigned a tag number and automatically entered into the Fixed Assets application.
• Accounts payable entries can be generated by entering the purchase order, invoice number, and the invoice date. All other information is taken from the receiving information entered in the purchasing application. Information is taken from the PO if no receiving information is entered.
• The purchasing application offers a variety of standard reports and file listings.