APBP - POEXCEPT

Exception Listings on AP Batch Proof and Posting
This code activates a three-way match or comparison with regard to an order's quantities and pricing at the time of ordering, receiving, and compiling payment details. Variances between the ordering and payment details will prompt the display of an exception(s). Exceptions can display as a warning or block. Use of a block will block disbursement or add the set to the Suspend file (requires Suspend File setup with APBP/SUSPEND).

Code Category: APBP

Code Value: POEXCEPT

Short Description: Not required.

Medium Description: Used to describe the common code.

Long Description: Used to describe the common code.

Associated Numeric Values

1-5: Reserved for future use.

Associated Codes

1: Leave blank to activate a three-way match; or "REC" to limit exceptions to only discern Quantity Received against the Quantity Entered.

2: Add "NEGRECOVR" to enable negative receiving, and define "BLOCK" in this code's Associated Description (1) field. This setup allows the invoice to process with an exception documented on the proof & posting reports, yet continue to process and disburse without additional modifications. Items not received will continue to be blocked from disbursement as expected, and display as exceptions with a block on reports, while items received and then unreceived will display with warnings and process.

3-4: Reserved for future use.

5: Placing "APUBPOPAID" in the 5th associated code will force exceptions for only the PO types marked on the common code APUB/POPAID.

Associated Description

1: Enter BLOCK to block items that have not been received (otherwise, will WARN). Note that blocked items may be described as "Suspending" when using a Suspend File.

2-5: Reserved for future use.