APCS - DE542.01

DE542 Independent Contractor Report (California's EDD)
This common code is required to create a DE542 report for California Independent Contractor reporting and electronic filing. This code directly impacts the AP 42 - DE542 Report (Calif) utility (mask APOHCS42). The various associated code fields below customize settings for record selection and threshold for considering the total amount paid to the contractor. Note that the magnetic file will typically save to directory.APP.DATA, where directory is the install location directory name; the file name will be stated within the tail sheet as well.

The Amount column reports a value per PEID selected for the report. BusinessPlus calculates this total based on paid disbursements to the specific PEID and includes OH transactions with status of "PD" and appropriate values that may be recognized as valid expenses within the PO subsystem not yet paid. These details may be run as "ledger specific" by placing "BYLEDGER" in the 3rd Associated Codes field. Also note that record selection may be impacted by Relate To codes and PE Associations. Review documentation for APOHCS42.

Undo APOHCS42 with APOHUTU5.

Code Category: APCS

Code Value: DE542.01

Short Description: The file name prefix for magnetic reporting. Enter up to 3 characters to use as file prefix.

Medium Description: Not required. Used to describe the common code.

Long Description: Not required. Used to describe the common code.

Associated Numeric Values

1: Reporting threshold. Default is 600.00 if left blank; override by placing a numeric value, or update utility's question, "Optional reporting override amount" field before submitting a job.

2-5: Reserved for future use.

Associated Codes

1: Value = "L" or "F," indicating whether names should be reported "L"ast name first, or "F"irst name first within the magnetic file. (The BP report will show first name first, last name last.)

2: Add "BYLEDGER" to generate a report by ledger. When using this feature, the magnetic file name will start with the prefix stated in the Short Description and the file name will end with the ledger code.

3-5: Reserved for future use.

Associated Descriptions

1: A valid PEID of the "Service Recipient / Business Name" - the entity paying the Independent Contractor. The PEID placed here must be defined within the PE Information (PEUPPE) page. Report holds fields for various contact information including address and phone number.

2: The service recipient's EDD number. (This number is not validated within BusinessPlus and is unique between the Service Recipient and the EDD.)

3-5: Reserved for future use.