PYFG - MSGxx
Configuration for global messages on payroll and Employee Online check stubs
This common code is used to configure global messages to display on all payroll and Employee Online payroll check stubs.
This is used by a district’s custom payroll check writer and needs to be programmed into the district’s custom py660xxx program.
Code Category: PYFG
Code Value: MSGxx (Where xx is a number between 01 and 99)
Short Description: Not required. Used to describe the common code.
Medium Description: Not required. Used to describe the common code.
Long Description: Not required. Used to describe the common code.
Associated Numeric Values
1-5: Not used.
Associated Codes
1-5: Not used.
Associated Descriptions
1-5: Contain the text of the message, with specific formatting. Each of the five lines has a 30-character limit, including a ^ (carat) symbol to signify a space when joining description lines, and can be combined to create one line of the message, with a total limit of 100 characters in a single common code. Additional common codes are used to create multiple line messages.
Example: You want the following three-line message in the Messages section of employee pay stubs:
Leave Information (in Hours) reflects time used and reported through the 15th of the month.
For questions on your Check Stub or to schedule an in-person appointment, send an email to
hrpayroll@myschooldistrict.org. The appropriate Payroll Technician will respond.
For this three-line message you need to create three common codes: PYFG/MSG01, PYFG/MSG02, and PYFG/MSG03. The five descriptions are joined together within each common code to create each line of the message.
PYFG/MSG01 descriptions:
Format the first message line in MSG01 as follows:
Description | Reasoning |
|---|---|
Desc 1: Leave Information (in Hours)^ | Reaches the 30-character field limit, including the carat. The carat indicates that a space follows the last character. |
Desc 2: reflects time used and^ | Total of 24 characters. The next word, reported, would exceed the Desc field limit. The carat indicates that a space follows the last character. |
Desc 3: reported through the 15th of^ | Reaches the 30-character field limit. The carat indicates that a space follows the last character. |
Desc 4: the month. | Finishes the first line of the message. No carat is needed because a space is not needed after the sentence ends. The total characters in all four descriptions is 91, which is within the character limit for the common code. |
PYFG/MSG02 descriptions:
Format the second message line in MSG02 as follows:
Description | Reasoning |
|---|---|
Desc 1: For questions on your Check^ | Total of 28 characters. The next word, Stub, would exceed the Desc field limit. The carat indicates that a space follows the last character. |
Desc 2: Stub or to schedule an^ | Total of 23 characters. The next word, in-person, would exceed the Desc field limit. The carat indicates that a space follows the last character. |
Desc 3: in-person appointment, send^ | Total of 28 characters. The next word, email, would exceed the Desc field limit. The carat indicates that a space follows the last character. |
Desc 4: email to | Finishes the second line of the message. No carat is needed because the continuation of the message occurs in MSG03 on the third line. The total characters in all four descriptions has reached 87. Adding the email address to this description would exceed the total common code limit of 100 characters. The message continues in MSG03. The appearance is that the sentence wraps to the next line. |
PYFG/MSG03 descriptions:
Format the third message line in MSG03 as follows:
Description | Reasoning |
|---|---|
Desc 1: hrpayroll@myschooldistrict. | Total of 26 characters. If the rest of the email address is entered in this field followed by a period, it would exceed the 30-character field limit. The ^ (carat) could not be entered, and there would be no space between the the final two sentences. The carat is not entered on this line because there should not be a space in the middle of the email address. |
Desc 2: org. The appropriate Payroll^ | Reaches the 30-character field limit. The carat indicates that a space follows the last character. |
Desc 3: Technician will respond. | Finishes the third line of the message. No carat is needed because the message is completed. |