PEIMS - Staff Employee (040, 043, 045, 050) BusinessPLUS

PEIMS - Staff Employee (040, 043, 045, 050) (PIUPSE) page. The classification of staff (professional, paraprofessional/other, and auxiliary) is based on status at hiring, regardless of educational level or qualifications.

Professional staff includes all teachers, administrators, certified personnel, and others working in a professional capacity in the district.

Auxiliary staff includes all personnel who do not have a specific Role ID. Auxiliary staff includes such employees as food service workers, cafeteria monitors, school crossing guards, security guards, clerks (such as attendance, purchasing, accounting, payroll, general office, file, mail), receptionists, secretaries, maintenance workers (bus, plant, etc.), grounds keepers, bus drivers, custodial staff, data processing key entry personnel, delivery personnel (mail, equipment, etc.), aides to the school nurse, and library aides. These are employees who do not fit the description in any role code, including 058 and 080.

Auxiliary staff does not include those employees considered professional-level staff in the district. Possible examples of such staff are computer programmers, computer operators, bookkeepers, executive assistants to administrators, or any other professional-level staff who have identifiable roles. Educational aides are identified as paraprofessional staff, and are not included in the auxiliary category.

The identification of a person as auxiliary does not depend on their educational level and/or certification status. For example, the school janitor may have a college degree, but based upon the duties that he performs, he is identified as auxiliary. When making the determination of whether a person is an auxiliary or a professional-level employee, the district should consider whether the employee is logically grouped with the professional category (with such staff as business managers, personnel directors, teacher appraisers, instructional officers, etc.) or in the auxiliary category (with such staff as clerks, bus drivers, food service workers, secretaries, etc.).

“Years Experience” is intended to reflect only the completed years of professional experience (not including current year). Some staff classified as professional by a district may not meet the requirements for receiving professional experience, such as non-degreed, non-certified business managers, and should be reported with "00" for this field.

Since student employees, such as cafeteria workers, are on the district payroll and are subject to withholding taxes, they must be reported to PEIMS.

Staff identification/demographic information is usually not reported for substitute teachers. However, if a teacher has quit, died, or been fired, and the district has not hired a permanent replacement, then a Demographic record is required for the substitute who is working on the PEIMS as-of date for reporting. Payroll Summary, Payroll Accounting, and Responsibility records will also be required in these instances.

All professional staff must report Highest Degree Level. This information is not requested for auxiliary and paraprofessional staff.

Identification information must be reported for all personnel employed by the district, whether or not they serve in areas requiring certification. The Middle Name and Generation may not be applicable for all staff members.

Fields	Description
District	The school district identification number registered with the Texas Education Agency. Valid entries are defined in the PEIMS Coded Values (PIUPCD) page, category "DISTRICT". This field is browse only on the District ID, Submission Year, and Submission Numbers combination previously entered in the Submissions (PIUPSU) page.
Year	The year for which this entry is being made. This field is browse only on the District ID, Submission Year, and Submission Numbers combination previously entered in Submissions.
Submission	The ID number of this submission. The ID must start with a "1" and end with "A-Z". This field is browse only on the District ID, Submission Year, and Submission Numbers combination previously entered in Submissions.
Employee ID	A 12-character code that will be used to identify the Employee being defined.
First	Identifies a person's legal first name.
Middle	Identifies a person's legal middle name.
Last	Identifies a person's legal last name.
Date of Birth	Indicates the month, day, and year of the person's birth.
Highest Degree Level	A one-character code used to identify the highest post-secondary degree a person has earned from an institute recognized as accredited by the Agency. Highest degree level codes are defined in PEIMS Coded Values, category "C015".
Demographic Revision Confirmation Code	A one-character code used to identify the Demographic Revision Confirmation Code for the person. Valid entries are defined in PEIMS Coded Values, category "C088".
Ethnicity	A one-character code used to identify the ethnic origin of the person. Valid entries are defined in PEIMS Coded Values, category "C014".
Sex	A one-character code used to identify the gender of the person. Valid entries are defined in PEIMS Coded Values, category "C013".
Generation	A one-character code used to identify the generation suffix, if any, which the person attaches to their name. Generation codes are defined in PEIMS Coded Values, category "C012".
Prior ID	A 12-character code used to identify the prior Employee ID (if any) for the employee.
Years Experience	An integer value that identifies the years of experience this person has gained.
Years in District	An integer value that indicates the number of completed years that a person has been employed in any professional position in the current district or education service center, whether or not there has been an interruption in service.
Percent of Days Employed	An integer value that identifies the percentage of standard district workday for which the person is hired to work. For an employee on contract, the percentage may be determined directly from the contract: full time = "100"; half time = "050"; and so on. For an employee who is not on contract, the percentage may be determined as following example; the standard workday for the district is 7 hours. An employee is hired to work for 4 hours a day. The data element is coded as "057" for this employee because 4/7 =.571, which is rounded down.
Number of Days Employed	An integer value that indicates the actual number of at-work days within the school year that a person is scheduled to work in the district. This number does not include holidays, weekends, or any other days that the employee is not scheduled to work.
Created	The date and time that this record was created. This field is system generated and display only
By	The Nucleus User ID of the user that created this record. This field system generated is display only.
Updated	The date and time that this record was last updated. This field is system generated and display only.
By	The Nucleus User ID of the last user that updated this record. This field is system generated and display only.
Extracted	The date and time that this record was extracted. This field will be updated by an external process and is display only.
As Of	The "As Of" date for this record. This field will be updated by an external process and is display only.
Source	The origin of this record. This field will be updated by an external process and is display only.
By	The name of the user who extracted this record. This field will be updated by an external process and is display only.