VA Quarterly Report of Unemployment Wages

Overview

The Quarterly Report of Unemployment Wages for the State of Virginia involves generating a file with unemployment tax information in MMREF-1 format. This file is prepared for electronic transmission to the state and includes a proof list of its contents. The process, known as PYRESRVASU, asks for the report year, report quarter, and the desired name of the generated file during its execution.

The program will ask for the Entity Definition Code. The common code setup is different for single-entity and multiple-entity organizations.

For single-entity organizations, leave this question blank.
For multiple-entity organizations, enter the entity for the desired report. The entity in the PYUPEM screen will be used to select only those employees for the specified entity. The process will operate more efficiently if normal selection criteria is used to select only those employees belonging to the specified entity, but this is not necessary.

The process first extracts unemployment data using a generic IFAS unemployment data extraction program then this state specific program generates the report and file. Information for the report is pulled from employee history for all periods with either a tax year/tax month or calendar year/calendar month (as controlled by common code PYFG/PY622C01) within the quarter to be reported.

Required Common Codes

PYFG/780VAxxx where xxx = <blanks> for single entity organizations and E01 to E99 for multiple entity organizations. These common codes must be defined. Set the following fields:

Short Description: For multiple-entity organizations, set this to a valid entity code. One common code is required for each entity to be reported. Leave this field blank for single-entity organizations.
Associated Value 2: Set this to the number of the FID field on the Entity Definition screen PYUPGN to be used to report FEIN. For single-entity organizations, use the screen defining entity ROOT.
Associated Description 1: Set this to your Virginia Unemployment Account Number for the entity to be reported.
Associated Description 3: Set this to PRINT HEADER RECORDS if you want the process to print the contents of the header records (“RA” and “RE” records) on the first page of the report.

PYFG/PY622C - The generic extraction program is controlled by common codes PYFG/PY622C and PYFG/PY622C01 documented separately.