Filing Information - 1099s

File Name Formats

When filing to the IRS by file, the file created from the 1099 process (e.g., BK99CC/BK99BP) is saved in the admin/data directory. This file is referred to is the electronic file, also known as a magnetic file. There are two filename formats:

Option 1
Example: IRSTAX25MISC or IRSTAX25NEC

File Name Format: IRSTAXyytttt where yy = the last two digits of the tax year and tttt = MISC or NEC. Default file name. No special setup necessary.

Option 2

Example: IGLTAX25MISC or IGLTAX25NEC (where the General Ledger code is GL and the tax year is 2025)

File Name Format: IxxTAXyytttt (where xx = the 2-character ledger code; where yy = the last two digits of the tax year; tttt = MISC or NEC).

Multi-ledger option requires "LEDGER" to be entered in Associated Description (2) of common code with a code category/value of CK99/FILEINFO (refer to the Common Code online help for details).

Additional Filing Information

• There should be no need to modify the file created by the 1099 process. If the file is modified, it is possible the file will be rejected by the IRS. If needed, edit data within BusinessPlus and recreate the file.

• To verify that the file was created correctly, check the record length; it must be 750 bytes.

Contact the IRS for instructions concerning TCC numbers.

Due to the extreme requirements of IRS corrections, BusinessPlus does not support submission of corrections electronically. These corrections should be done on paper and submitted to the IRS following the mailing instructions on Form 1096.