Filing Information - 2019

Filing Requirements

W-2

It is the responsibility of all clients to review IRS 2019 Specifications for Electronic Filing of Forms Publication 1220 (https://www.irs.gov/pub/irs-pdf/p1220.pdf) and to comply with all regulations. Contact the tax office in your state for all relevant state publications.

For the latest information about developments related to Form 1099-MISC and its instructions, go to http://www.irs.gov/pub/irs-pdf/i1099msc.pdf.  Get the general instructions from http://www.irs.gov/form1099misc or by calling 1-800-TAX-FORM (1-800-829-3676).

EFW2 Tax Year 2019 Specifications for Filing Forms W-2 Electronically can be found here: https://www.ssa.gov/employer/EFW2&EFW2C.htm. 

Contact Information

Contact PowerSchool Support at (800) 333-3619 if you have any questions.

Other useful information:

• Internal Revenue Service for Businesses (800) 829-4933
• http://www.irs.gov/ for general information, including next year tax tables
• https://www.irs.gov/pub/irs-pdf/p1220.pdf for filing forms electronically
• https://www.socialsecurity.gov/employer/ Employer W-2 Filing Instructions & Info
• https://www.irs.gov/newsroom/faqs-on-the-2020-form-w-4 FAQs on the 2020 Form W-4
• https://www.irs.gov/individuals/tax-withholding-estimator Tax Withholding Estimator
• https://www.irs.gov/pub/irs-dft/fw4--dft.pdf Draft of the 2020 W-4
• https://www.ssa.gov/employer/accuwage/index.html for downloading AccuWage software
• https://www.socialsecurity.gov/employer/EFW2&EFW2C.htm EFW2 file format 2019
• http://www.irs.gov/pub/irs-pdf/p5165.pdf 
• https://www.irs.gov/pub/irs-pdf/p5258.pdf 
• https://www.irs.gov/e-file-providers/affordable-care-act-information-returns-air

For tax forms ordering information, click here.

Deadlines

W-2

The federal and state deadline for delivering printed W-2s to employees is January 31 (or the first Monday following, if Jan 31 is on a weekend). It is important to begin testing the W-2 process as early as possible to provide adequate time for reviewing output and making corrections. The W-2 process may be run repeatedly if necessary.

The federal deadline for submission of electronic files is the end of January. As in generating paper W-2s, it is wise to start early. Clients are expected to generate test files and carefully review them prior to submitting any final file.

ACA

The deadlines for the 1095-C forms to individuals, and 1094-C and 1095-C forms due to the IRS, are as follows: