AP Module Integration

Module	Description
AR (Accounts Receivable)	An AR Set file may be created from an AP Set file if an AR Relate-To Code is entered on an AP transaction. An AP Set file may be created from the ARDB based on a Recurring AR. When created, the entries will contain an "AR" in the Relate-To field.
BK (Bank Reconciliation)	Check numbers are posted to AP when checks are written. Reference and payee information is posted to BK when checks are written from AP. 1099s can be generated based on entries in the Relate-To field.
EN (Encumbrances)	When entering invoice information into AP for which funds have been previously encumbered, the purchase order number, pay type, invoice number, and invoice date are the only required fields. When invoice information is posted, the encumbrance associated with the given purchase order number is relieved, and a transaction is posted to the EN database as specified by the pay type.
GL (General Ledger)	Interactive budget checking when AP transactions are entered into AP data entry pages. Interactive transaction trapping of invalid GL account/JL account combinations. Interactive validation of account numbers from GL/JL when AP transactions are entered into AP data entry pages. Recurrent Journal Entry process creates automatic AP transactions. When the AP distribution process posts receiving to the GL, it automatically reverses the receiving posting. User can create new GL/JL account (Org. Key/Object combination) if one did not exist previously. AP distribution posts GL/JL transactions and updates account balances with all automatic interfund and intra-fund entries. Cash and accrual basis postings occur at client's discretion.
HR (Human Resources)	HRRQSS section controls data the integrates into the PE system; AP typically disburses to vendor in the PE system.
NU (Nucleus)	Nucleus security system allows users to be assigned to specific job running and database access capabilities – accounts and budgets with read, write, or update capabilities. User security access to individual menus and job dialog pages. Maintains all GL posting strategies and preferences. NU Common Codes may be required, such as CKID, FDID, OHMC, seed values (SYNO), and others that are optional; or codes that enable the highly configurable nature, such as setup for EFTs and other pay types, managing date checking, presenting warnings, and required fields.
PE (Person/Entity)	New vendors may be added directly to the Person/Entity database (PEDB) from the AP data entry pages. A vendor's PE record controls the vendor's pay preference, whether its via check, EFT, or ePay. Unknown vendors may be looked up from the AP data entry pages.
PO (Purchasing)	Extract PO information directly into an invoice whether using the OH, IP, or TR subsystem of Accounts Payable. First populate the PEID, Invoice, Invoice Date (division code and bank id). Select the PO and "Extract." The purchase order will provide most of the required information for the invoice's detail record(s), such as the PO number, pay type. Note that some required content may be defaulted with use of NUUPDF, such as division code and bank ID. A PO status is updated to "PP" (partially paid) or "FP" (fully paid), as applicable, once the payable is posted. Upon successful disbursement of a payable(s), the system automatically relieves an encumbered PO(s) (or may disencumber a PO using utilities such as PO Maintenance (POMADExx), or EN Dis-EN based on PO Balance (ENUTD1), or PO Close/Cancel Purchase Orders (POUTCL).
SY (System)	OHDB resizing. Check formats are defined in Special Forms (SYSPUB). Utility to place Set file from "Posted" to "Data" group. Ability to rename Set files from one name to another using system commands.