Approval Class Definitions and User Security

Approvals in AP are optional. Approvals allow the opportunity to create a data-auditing loop within the payable process: a chance for administrators to review potential disbursements, approve, reject, create text explanations, and otherwise keep a handle on disbursement funds. Even if the approval system is set up, it is not a requirement to use. Data processing may or may not pass through approvals. The user is free to send something straight through the AP system, or set something aside for further examination.

User security setup is incorporated into Common Security Roles. Typically, user security is defined within the Administrative Console Manage Users plugin. A "Super User" may be set up that has the ability to override certain features, such as "Allow Override for Posted Files" or "Allow Update to Posted Files." When invoking special abilities for a user, that user must be mindful of the complexity and ramifications of exercising these powers.

Within Manage Users, default Security Codes for OH, SI, or PO systems, or default ledgers can be defined.