Balance Forward JE Distribute - GLJEBF
Name of your Journal Entries Set: Enter the name of the JE Set.
Posting Date: Enter the posting date. Defaults to today's date.
Options
How do you want dollars formatted? Allows the user to set the format in which the dollar amount fields will be displayed on this report. If this option is selected, the negative number format to use may also be selected.
Which Negative Amount Format to use: Enter the two-digit code for the negative amount format that you would like to use:
- 00 – Use minus sign (e.g., -32768)
- 01 – Use negative brackets (e.g., [32768])
Would you like to disable AutoRJEs? Answering "Y" to disable AutoRJEs; enter the AutoRJEs in the question prompt that is displayed when this box is checked.
AutoRJEs separated by commas: If the previous question is answered with "Y," enter the AutoRJEs to be disabled here, separated by commas.
Would you like to create a reversal Set? Respond "Y" to have a reversal set created from the current set file. Answer "N" to skip creation of a reversal set.
Name of the reversal set: This question displays if the previous question is answered with "Y." Enter the name of the reversal set to be created.
Description, if different from the original set: Option to enter a new description, if different from the original set.
Reference Date, if different from the original Set: Option to enter a new reference date for the reversal set, if different from the original set.
JE ID for the reversal Set: Enter the JE ID for the reversal set.
Transaction type to be assigned to the transactions: Defaults to BF (Balance Forward).
Would you like a page break after each JE-ID change? If a page break after every Journal Entry ID is desired, answer "Y". A "N" answer will produce only a line break after each Journal Entry ID.
Process expense allocations from Project Management? If you do not use the Project Management subsystem to automatically re-allocate expense entries then you can ignore this question. Normally JE batches will not reallocate expense entries even though you use Project Management. This allows you to make adjustments to previously posted items without having to worry about the system generating new entries that you don't want. The purpose of this question is to allow you, the person who distributes the JE batch, to have the option to do the re-allocation if desired. If you do want the system to reallocate expenses based on the information in the Project Management subsystem then answer "Y" to this question. Otherwise answer "N".
Would you like to suppress default mapping?
Do you wish to Suppress Budget Checking? Answering "Y" to this question will allow a batch that is over budget to post to the GL even if it is a block. You must have database security that allows this or normal budget checking will occur. See the section in the SECURITY guide for GLDB database access for an example of how to set up this security.
Sort journal entries within each JEID? Enter "Y" to sort the batch file by JE and to change the order of journal entries within each JEID in the batch file. Deleted records will be removed from the batch. You will also be given the choice to combine like entries within the batch. If "N" is entered, the order of the journal entries within the batch will not be affected and deleted records will remain in place.
Do you want the compressed version of the set proof? If an answer of "Y" is given to this question, the "compressed" version of the batch proof will be produced. The JL header, contract number, and approval class groups will not be shown when running the batch proof in this format. The SORT headings will also be omitted.
Show Exceptions Only? Enter "Y" to produce an exceptions-only batch proof that shows only errors and no detail. Choose "N" to produce a standard batch proof.