CDH Assignments - HRPYPR

Use the Human Resource (HR) CDH Assignments (HRPYPR) page to record additional employee CDH assignments such as Taxes, Direct Deposit, Miscellaneous Assignments, Tax Sheltered Annuity, and Bonds. Assignments entered into this page update Payroll (PY) Employee CDH assignments (PYUPEC) page.

Each tab allows just one record, the most recent, per CDH. When the Approval = Send, data is transferred to the PYUPEC page where all CDH records, past and present, are stored.

Employee Online (EO) changes update or create records on this page, depending upon the data scenario. The process automatically closes out existing records and uses a new begin date when appropriate.

Page Header

The header information consists primarily of information from the HR Employee Master (HREMEN) page. An employee must be previously defined in the HR Employee Master page before an HR Pay Related Assignment record can be created. All HR Employee Master fields are read-only, except when in Find mode for use as search criteria.

Entity: System derived from the HR Employee Master, based upon the entered Employee ID. The Entity is used to identify security clearance. The field defaults to the entity associated with the logged in user on HRRQUS, if a record exists. Code values are defined in the HR Entity Codes (HRRQEN) page.

Type: Employee's Type from the HR Employee Master record.

Employee ID: Employee's ID Number from the HR Employee Master record.

Bargaining Unit: Employee's Bargaining Unit from the HR Employee Master record.

Name: Employee's Name from the HR Employee Master record.

HR Status: Employee's HR Status from the HR Employee Master record.

Social Security #: Employee's SSN from the HR Employee Master record.

Payroll Status: Employee's Payroll Status from the HR Employee Master record.

Taxes

The Taxes tab is used to record mandatory tax information such as Federal Income Taxes (FIT) and State Income Taxes (SIT). The HR System Set Up, Tax Info (HRRQSS) page must be completed before performing data entry on the Taxes tab. Local or city taxes are typically assigned on the Miscellaneous Payroll tab. Assignments entered into this page update PY Employee CDH assignments.

To enter a new employee record one simply needs to press the Save button or press Enter. As of 2/1/2022 the Taxes tab record no longer needs to have a change made to a field in order for the software to register a change.

Federal Income Taxes (FIT)

Filing Status: The filing status for taxation purposes. This value may or may not be the same as the employee's marital status. Code values for FIT Filing Status are restricted to static system codes. A Filing Status of X is translated to an S when sent to PY (PYUPEC). Updates PY Employee CDH Assignment, Special Code 01. The field is hard-coded to default to S.

Dependents: The number of allowances associated with the assignment. Values 0 through 99 are valid. Updates PY Employee CDH assignment, Special Code 02.

Begin Date and End Date: The date the taxes will be effective. These dates govern when the CDH will be taken in payroll. The effective begin date automatically defaults to the hire date. The end date automatically defaults to 12/31/2050. Both dates can be overridden by typing over the derived value. Updates PY Employee CDH Assignment, Begin and End Dates.

Payroll Status: The status of this assignment. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of CONT/DEDUC_STAT. Updates PY Employee CDH Assignment, St.

Add'l Amount: The tax additional amount to be deducted, if applicable. Updates PY Employee CDH Assignment, Additive Amount.

Begin Date and End Date: Indicates when the additional amount will be included with the normal deduction assignment, providing the dates associated with the parent assignment are active. Note that the dates associated with additional amounts do not function in the same manner as those dates associated with the parent assignment (i.e., the FIT assignment). The user must manually close additional assignments if the parent assignment has ended. The system will not automatically do this. The only exception is when using the termination utility; the additional amount dates will be closed as well as the primary dates. Updates PY Employee CDH Assignment, Additive Begin and End dates.

FIT Deduction: Derived from HR System Set Up (HRRQSS), Tax Info, where Entity matches.

Vendor: Indicates the Vendor associated with the entry. Code values are defined in the HR Vendor Codes (HRTBVE) page. Updates PY Employee CDH Assignment, Vendor.

State Income Taxes (SIT)

Filing Status: The filing status for taxation purposes. This value may or may not be the same as the employee's marital status. SIT Filing Status code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of SIT_FILING_STAT. Updates PY Employee CDH Assignment, Special Code 01. For SIT taxes, if a code other than N is entered, a State Code must also exist.

Allowances: The number of allowances associated with the assignment. Values 0 through 99 are valid. Updates PY Employee CDH assignment, Special Code 02.

Begin Date and End Date: The date the taxes will be effective. These dates govern when the CDH will be taken in payroll. The effective begin date automatically defaults to the hire date. The end date automatically defaults to 12/31/2050. Both dates can be overridden by typing over the derived value. Updates PY Employee CDH Assignment, Begin and End Dates.

Payroll Status: The status of this assignment. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of CONT/DEDUC_STAT. Updates PY Employee CDH Assignment, St.

Add'l Amount: The tax additional amount to be deducted, if applicable. Updates PY Employee CDH Assignment, Additive Amount.

Begin Date and End Date: Indicates when the additional amount will be included with the normal deduction assignment, providing the dates associated with the parent assignment are active. Note that the dates associated with additional amounts do not function in the same manner as those dates associated with the parent assignment. The user must manually close additional assignments if the parent assignment has ended. The system will not automatically do this. The only exception is when using the termination utility; the additional amount dates will be closed as well as the primary dates. Updates PY Employee CDH Assignment, Additive Begin and End dates.

SIT Deduction: Derived from HR System Set Up (HRRQSS), Tax Info, where Entity matches. For SIT taxes, the CDH is also tied to the State code.

State: System derived from HR System Set Up, Tax Info tab (HRRQSS) page as well as coded. Available State codes are defined in State Income Tax CDH Defaults (HRRQSD) where they are associated with a CDH number. As a final verification of data, before saving, the system checks the Payroll CDH definition for the existence of SIT in Misc Code #1 and the State code in the first two positions of Misc Code #2.

Vendor: Indicates the Vendor associated with the entry. Code values are defined in the HR Vendor Codes (HRTBVE) page. Updates PY Employee CDH Assignment, Vendor.

Earned Income Tax (EIC)

EIC Cd: The filing status for taxation purposes.

Payroll Status: The status of this assignment. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of CONT/DEDUC_STAT. Updates PY Employee CDH Assignment, St.

Begin Date and End Date: The date the taxes will be effective. These dates govern when the CDH will be taken in payroll. The effective begin date automatically defaults to the hire date. The end date automatically defaults to 12/31/2050. Both dates can be overridden by typing over the derived value. Updates PY Employee CDH Assignment, Begin and End Dates.

EIC Deduction: Derived from HR System Set Up (HRRQSS), Tax Info, where Entity matches.

Social Security, Medicare, Worker's Compensation, State Unemployment Insurance, State Disability Insurance

This section contains the fields associated with additional/other taxes.

Yes/No: Indicates whether the tax is selected. The field defaults from HR system set up (HRRQSS), Tax Info, where Entity matches. Valid options are: D - Default, N - No, Y - Yes. For each of the five sections, when D is selected, the associated default settings from HRRQSS, Tax Info tab are obtained and updated to the screen. This is especially useful when changes to the tax defaults are made. Each employee record needs to be updated separately.

Deduction: Derived from HR System Set Up (HRRQSS), Tax Info, where Entity matches.

Contribution: Derived from HR System Set Up (HRRQSS), Tax Info, where Entity matches.

Begin Date and End Date: The dates the assignment will be effective. These dates govern when the CDH will be taken in payroll. The effective begin date automatically defaults to the hire date. The end date automatically defaults to 12/31/2050. Both dates can be overridden by typing over the derived value. Updates PY Employee CDH Assignment, Begin and End Dates.

Deduction/Contribution: Indicates whether the assignment is a contribution, deduction or both. Defaulted from HR system setup (HRRQSS), Tax Info, where Entity matches. Code values are restricted to static system codes.

Payroll Status: The status of this assignment. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of CONT/DEDUC_STAT. Updates PY Employee CDH Assignment, St.

Vendor: Indicates the Vendor associated with the entry. Code values are defined in the HR Vendor Codes (HRTBVE) page. Updates PY Employee CDH Assignment, Vendor.

Cd01: Special codes are used for various purposes, are mostly client-defined, and based on payroll setup. Updates PY Employee CDH Assignment, special code 01.

Status Information

Approval: The approval code indicates whether the record is ready to send or has been sent to payroll. If the record is to be sent to payroll, it must indicate SEND. Code values are defined in the HR Entity Specific HR Codes (HRTBCE) page, Entity Specific Codes tab under the Code ID of APPROVAL_CODE, where Entity matches.

Action: The action/purpose for entering or modifying a record. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of ACTION_CODE.

Comments: Comments for the associated entry.

User ID: The User ID who last updated the record.

Updated: The date and time of the last update to the record.

Additional

The Additional tab is used to record additional Form W4 federal tax information It is intended to work in conjunction with the Taxes tab assignments. Assignments entered into this page update PY Employee CDH assignments.

Assignment

Begin/End Date: The effective date range of the assignment. The end date automatically defaults to 12/31/2050. Updates Payroll Employee CDH Assignment, Begin/End Dates.

CDH Type: Identifies whether the assignment to be entered is a Contribution CONT, a Deduction DEDU or an Hour HOUR. Code values are restricted to static system codes.

CDH Assignment: The CDH number for the assignment. Depending upon the CDH Code Value, the available numbers will be a 1000 series, 2000 series or 3000 series. The CDH definition must also contain ADDT in the last four characters of the Relate To Code 08 field and have a Status = A. Updates PY Employee CDH Assignment, CDH number.

Amount: The CDH amount or percentage. If the value entered is a percentage, a P may need to be entered into Amount(A)/Percent(P) field, depending on payroll setup. Updates PY Employee CDH Assignment, Amount.

Per: If a CDH number exists, a Per value is required. Code values are restricted to static system codes. These codes are based on acceptable codes in Payroll. Updates PY Employee CDH Assignment, Axp.

Amt(A)/Pct(P): Indicates if the amount entered is a flat amount or a percentage. In Legacy screens, this field used to be labeled Special Code 1.

Addl Amount: The additional amount for the assignment, if applicable. Updates PY Employee CDH Assignment, Additive Amount.

Addl Begin/End Date: The effective dates for the additional amount. The dates govern when the additional amount will be included with the normal deduction assignment, providing the dates associated with the parent assignment are still active. Note that the dates associated with additional amounts do not function in the same manner as those dates associated with the parent assignment (i.e., the CDH assignment). The user must manually close out Additional Assignments if the parent assignment has ended. The system will not automatically do this for the user. Updates PY Employee CDH Assignment, Additive Begin/End Dates.

Limit: The CDH limit amount. Updates PY Employee CDH Assignment, Limit Amount.

Per: If a limit amount exists, a Per value is required. Code values are restricted to static system codes. These codes are based on acceptable codes in Payroll. Updates PY Employee CDH Assignment, Lxp.

Tracking #: An item needed for tracking purposes, such as a case, file, contract, or other number. An entry into this field will be concatenated with the vendor code and sent to the payroll association detail.

Address Type: If a specific address type needs to be associated with a vendor, indicate it here. Code values are defined in the Nucleus Common Codes (NUUPCD) page with the Code Category of PEAD. Updates PY Employee CDH Assignment, Vendor Address.

Vendor: The Vendor associated with the entry. Code values are defined in the HR Vendor Codes (HRTBVE) page. Updates PY Employee CDH Assignment, Vendor ID.

Status: If a CDH number exists, a status code is required. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of CONT/DEDUC_STAT. Updates PY Employee CDH Assignment, Status.

Frequency: If a deduction number exists, a deduction frequency code is required. This indicates the frequency or the type of Payroll for which this assignment will be effective. If you do not wish to use this field, enter an A. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of FREQ/PY_TYPE. Updates PY Employee CDH Assignment, Freq.

Box: The box field is used in conjunction with the Frequency field for frequency matching. If the Frequency is A* or I* then only 00 will be retained. If the Frequency is anything else then values of 00 - 10 can be entered.

Special Code 2: Special field for client-defined codes.

Special Code 3: Special field for client-defined codes.

Special Code 4: Special field for client-defined codes.

Accumulator Information

Year: The year associated with the XTD displayed amounts.

Calendar To Date: The Calendar to Date payroll accumulator value.

Fiscal To Date: The Fiscal to Date payroll accumulator value.

Period To Date: The Period to Date payroll accumulator value.

Status Information

Approval: The approval code indicates whether the record is ready to send or has been sent to payroll. If the record is to be sent to payroll, it must indicate SEND. Code values are defined in the HR Entity Specific Codes (HRTBCE) page, Entity Specific Codes tab, under the Code ID of APPROVAL_CODE, where Entity matches.

Action: The action/purpose for entering or modifying a record. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of ACTION_CODE.

Comments: Comments associated with the entry.

User ID: The User ID who last updated the record.

Updated: The date and time of the last update to the record.

Direct Deposit

The Direct Deposit tab maintains EFT/Direct Deposit information. The word EFT needs to exist in the assignment definition record's eighth Relate-To code on the PY Deduction Definition (PYUPDD), for a deduction to be available for use on this tab and appear in the lookup list. Additional restrictions that (1) there exists an associated detail record on PY Deduction Definition that is Active (status not I), and (2) the date range of the detail record encompasses the HR Pay Assignment (HRPYPA) or is left open. Assignments entered onto this tab update PY Employee CDH Assignment.

Employee Online (EO) interacts with the Direct Deposit function as well. There is a settings page in EO that is used to identify what types of Direct Deposits can be managed as well as the symbols that are used in the special codes fields.

Person/Entity Information (PEUPPE), Vendor tab can also be updated if setup is complete.

Assignment

Begin/End Date: The effective date range of the assignment. The end date automatically defaults to 12/31/2050. Updates PY Employee Deduction Assignment, Begin/End Dates.

EFT Deduction: The Deduction associated with the entry. Code values are defined in PY Deduction Definition, where Relate-To Code 8 contains EFT, and there exists an associated detail payroll definition that is active (status not I) with a date range that encompasses the HR assignment date range or is open. Updates PY Employee Deduction Assignment, Deduction number.

Amount: The direct deposit amount or percentage. If the assignment represents Net Direct Deposit, then the value may be blank. If the value entered is a percentage, a P may need to be entered into the Amount(A)/Percent(P) field, depending upon payroll setup. Updates PY Employee CDH Assignment, Amount.

Per: If a deduction number exists, a Per value is required. Code values are restricted to static system codes. These codes are based on acceptable codes in Payroll. Updates the PY Employee Deduction Assignment, Axp.

Amount(A) / Percent(P): Indicates if the amount entered is a flat amount or a percentage. In Legacy screens, this field used to be labeled Special Code 1.

Checking/Savings: Indicates whether the direct deposit will go into the employee's checking or savings account. Code values are restricted to static system codes. Updates PY Employee CDH Assignment, Check/Sav, first position.

Test EFT: Indicates whether the assignment will be run through the pre-note process in payroll. If the check box is marked, then the assignment status will be A on this page but set to I automatically in payroll. After the payroll procedures are run, the status of the assignment in payroll will be updated to reflect the status here on this page. Updates PY Employee CDH Assignment, Check/Sav, second position.

Calculation Type: The Calculation Type is used for optional PE integration and Employee Online integration. Code values are restricted to static system codes and consist of five choices: <none>, Amount, EO, Net, and Percent. If a code of NET is used, the Amount field must be blank. If AMT or PCT are used then a value must be entered into the Amount field. For PE Integration, the employee's Bank ID and Bank Account will be updated in the Person/Entity Information (PEUPPE) page, Vendor tab if the following conditions are met.

HR System Set Up (HRRQSS), Generic Info tab - Add/Update PE DB field must equal something other than N
Calculation Type must equal NET
Special Codes 1 must equal NET
Test EFT must be blank
Approval Code must be SEND
Common Code HRPE/EFT must exist – if the rest of the common code is blank, the PEUPPE EFT Type will default to CCD. Associated Codes #1 can be used to override the default. Valid codes are: PPD, PPD+, CCD, CCD+, and CTX.

If the Account # is greater than 17 characters in length, anything from position 18 on will be truncated in PE as the NACHA standards allow for only 17 characters. No warning/error message will display.

Depending upon EO Setup, if AMT, PCT, or NET Calculation Type is entered, the EO Direct Deposit Symbol will be placed into the Amt/Pct (Special Code 1) field. The associated Priority from EO Setup will be placed in Special Code 3. Refer to the EO Direct Deposit help page for further information. These items appear in the HR record after it is saved.

Routing #: The Bank ID, otherwise referred to as the Transit Routing Number. Possible values are restricted to those defined in HR Bank Routing Definitions (HRTBBK) page. The page needs to contain the Transit Routing Number and Check Digit information for each bank used for direct deposit. When an entry is added to Bank Routing Definitions, the system validates that the Check Digit entered is the appropriate one for that Transit Routing Number. This is the same validation that the bank does to determine the validity of this information when the EFT tape comes to them from a payroll system. Updates PY Employee CDH Assignment, Transit #.

Account #: The account number where the money from the direct deposit assignment is to be routed. Updates PY Employee CDH Assignment, Account #.

Limit: The Deduction limit amount. Updates PY Employee CDH Assignment, Limit Amount.

Per: If a limit amount exists, a Per value is required. Code values are restricted to static system codes. These codes are based on acceptable codes in Payroll. Updates the PY Employee Deduction Assignment, Lxp.

Status: If a deduction number exists, a deduction status code is required. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of CONT/DEDUC_STAT. Updates PY Employee CDH Assignment, Status.

Frequency: If a deduction number exists, a deduction frequency code is required. This indicates the frequency or the type of Payroll for which this assignment will be effective. If you do not wish to use this field, enter an A. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of FREQ/PY_TYPE. Updates PY Employee CDH Assignment, Freq.

Box: The box field is used in conjunction with the Frequency field for frequency matching. If the Frequency is A* or I* then only 00 will be retained. If the Frequency is anything else then values of 00 - 10 can be entered.

Special Code 2: Special field for client-defined codes.

Special Code 3: Special field for client-defined codes.

Special Code 4: Special field for client-defined codes.

Accumulator Information

Year: The year associated with the XTD displayed amounts.

Calendar To Date: The Calendar to Date payroll accumulator value.

Fiscal To Date: The Fiscal to Date payroll accumulator value.

Period To Date: The Period to Date payroll accumulator value.

Status Information

Approval: The approval code indicates whether the record is ready to send or has been sent to payroll. If the record is to be sent to payroll, it must indicate SEND. Code values are defined in the HR Entity Specific Codes (HRTBCE) page, Entity Specific Codes tab, under the Code ID of APPROVAL_CODE, where Entity matches.

Action: The action/purpose for entering or modifying a record. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of ACTION_CODE.

Comments: Comments associated with the entry.

User ID: The User ID who last updated the record.

Updated: The date and time of the last update to the record.

Miscellaneous Payroll

On the Miscellaneous tab, you may enter contributions, deductions, and hours. In payroll, in order for a CDH to be available for use on this tab and to appear in the lookup list, the word MISC or BMSC needs to exist in the eighth Relate-To code on the CDH definition. Additional restrictions are that (1) the CDH definition in Payroll cannot have RET in the first Relate-To code, (2) there exists an associated detail record on PY Deduction, Hour and Contribution Definition (PYUPDD , PYUPHH , PYUPCC) pages that is active (status not I), and (3) the date range of the detail record encompasses the HR Pay Assignment date range or is left open. The lookup list is additionally filtered to show contributions, deductions, or hours depending on the value in the CDH Type field. Assignments entered update PY Employee CDH Assignment.

Assignment

Begin/End Date: The effective date range of the assignment. The end date automatically defaults to 12/31/2050. Updates Payroll Employee CDH Assignment, Begin/End Dates.

CDH Type: Identifies whether the assignment to be entered is a Contribution CONT, a Deduction DEDU or an Hour HOUR. Code values are restricted to static system codes.

CDH Assignment: The CDH number for the assignment. Depending upon the CDH Code Value, the available numbers will be a 1000 series, 2000 series or 3000 series. Restrictions on possible values are described in the introduction of this page above. Updates PY Employee CDH Assignment, CDH number.