Change ID Utility - HRUTCI
The Human Resources (HR) Change ID Utility (HRUTCI) page is used to modify employee and applicant IDs, and to change Social Security numbers (SSN). An ID and SSN may be changed at the same time.
Confirm that the new HR Employee ID does not exist in PY. When you change an Employee ID using this utility in HR, you must also change the Employee ID in payroll (PY).
If an error regarding a duplicate SSN displays, turn off common code HRPY/SSNCHECK.
Additionally, Change ID checks for the old SSN on the following pages:
Credential Holder (HRCRCD) page
Credential Information (HRCRCN) page
Credential Applicant Information (HRCRC2) page
Benefit Assignments (HRPYBE) page and all associated tabs
Change an Employee ID
Old ID: Enter the current ID number to be changed.
New Employee ID: Enter desired ID number to replace the old ID. The utility will check if the desired ID is already assigned. A message appears if the ID number is already used.
New Employee SSN: Enter desired SSN number to replace the old SSN.
Entity: Select the entity into which records will be copied from the employee master table. The field will default to the entity associated with the logged in user on HRRQUS, if a record exists. Code values are defined in the HR Entity Codes (HRRQEN) page.
ID Generation Method: Select an option to auto-generate a new employee ID.
ID to Copy To: The new ID to be created.
In HRRQSS > Generic Info tab, if Add/Update PE DB is set to 1, 2, or Y, then the ID and SSN in PE will also be updated.
Change an Applicant ID
Old Applicant ID: Enter the current ID number to be changed.
New Applicant ID: Enter desired ID number to replace the old ID. The utility will check if the desired ID is already assigned. A message appears if the ID number is already used.
New Applicant SSN: Enter desired SSN number to replace the old SSN.