Direct Deposit Information - PYUPEF

The Payroll (PY) Direct Deposit Information (PYUPEF) page is used to assign electronic funds transfer information to an employee's account. The information entered here will also populate the PY Employee Deduction Assignment (PYUPED) page. Both pages reference the same table.

Entity: This field echoes the four-character code identifying the entity to which the employee belongs, as assigned on the Employee Definition page.

Employee ID: This field echoes employee ID, as defined on the PY Employee Definition (PYUPEM) page.

Name: This field echoes the employee's full name (in last, first, middle initial order), as defined on the Employee Definition page.

SSN: This field echoes the employee's SSN – Social Security Number (or SIN – Social Insurance Number, Canada), as defined on the Employee Definition page.

Type: This field echoes the (client-defined) employee type code, as defined on the Employee Definition page.

Cycle: This field echoes the two-digit pay cycle in which the employee is to be paid, as defined on the Employee Definition page.

Status: This field echoes the two-character code representing the status of the employee, defined on the Employee Definition page.

Assignment

Begin/End Dates: These two fields hold the Beginning and End dates during which the assignment is valid for this employee. If it is always active, leave these fields blank. The date can be entered in MM/DD/YY or MM/DD/YYYY format. If an ending date is specified, a beginning date must be specified.

Checking/Savings: This field indicates whether the direct deposit is for a checking or savings account. Use C for checking and S is for savings. This is the first character in the short miscellaneous field in the Employee Deduction page.

Test? Use this field for testing purposes. Place a Y in this field so that the actual status is copied to the second character of the short miscellaneous field and the status is changed to I – Inactive.

Deduction: Enter the four-digit Deduction Definition number. This deduction represents the Direct Deposit to be assigned to the employee. The deductions that display in the lookup are Deductions that have been set up in PY Deduction Definition (PYUPDD) page with the text EFT in Misc Code 1. The deduction description displays to the right of the deduction number.

Amount: Some calculation formulas may use this amount in deriving the final deduction amount. If the Status field contains an O – Override, the amount entered will override any calculated amount.

Axp: The Amount/Additive Expressed As (Axp) code is used to qualify the value entered in the Amount and Additive fields. The default Expressed As value is to take the complete NET payment. This is the same as using ALL (refer to Special Codes below).

Special Code 1: The code field is a display only field, based on the Deduction selected.

Additive Amount: This field is used to store an amount that is to be added to the system-calculated result. Note that this amount is added after all other calculations are performed. For example, if an employee requests that $50.00 per month be added to the normal EFT deduction, one would enter 50 in this field and specify in field Ax that it is a monthly amount.

Additive Begin/End Dates: These two fields hold the beginning and ending dates during which the additive amount is to be included in the system-calculated amount. If this additive is always to be included, leave these fields blank. If an ending date is specified, a beginning date must be specified.

Limit Amount: Enter the maximum amount that may accumulate for this Deduction. This maximum amount is checked during each payroll calculation process. For example, an employee may wish to contribute to a charity on an ongoing basis and may want to limit the total amount deducted for the year. The maximum amount is entered in this field and once the total amount deducted reaches this amount, the charity contribution will no longer be deducted for the period specified in the Lx field.

Lxp: The Limit Expressed As code is used to identify the value entered in the Limit field.

Transit#: / Description: / Account #: On the Direct Deposit Information page, these fields will accept any entry. Information for these fields will default if it is assigned to the employee on the HR CDH Assignment (HRPYPR) page. The bank information is defined on the HR Bank Routing Information (HRTBBK) page. When the NU Common Codes Category/Value of PYFG/PY660C has Associated Description 2 set to BANK INFO FROM HR, the function to get the information from the HRTBBK table is active.

Status: A code representing the status of the assignment. A – Active, I – Inactive, or O – Override (Instructs the system NOT to perform any calculation but to take the value defined in the Amount field).
Freq: A two-character code representing the frequency with which the assignment record is to be taken into consideration. This field may be used in conjunction with the Box field.
The following is a list of codes supported by the system:

Fq=XX and Box=## – where XX is a frequency match code (Fq) in the frequency match code box number (##) on the Pay Period Definition page.
Fq = A – Active for every Pay Period. B# is blank.
Fq = A# – w here # is a value between 1 and 9, as previously defined on the Pay Period Definition page, representing the period sequence in which this record should be considered active. B# is blank.
Fq = I# – where # is a value between 1 and 9, as previously defined on the Pay Period Definition page, representing the period sequence in which the record should be considered inactive. B# is blank.

Box: A two-character code representing the Frequency Match Code Box number on the Pay Period Definition record. This field is used in conjunction with the Fq field.
The record will be considered active when the period being processed contains the same Frequency Match Code (Fq) in the Box number specified (B#). If B# contains 00, the system will search all boxes numbered 1 through 10 to find the Frequency Match Code.

Special Codes 2-4: Up to four, four-character Special Codes may be associated with the EFT assignment. These are used to assist in the payroll calculation. The specific use of these codes depends on the calculation formula set up on the CDH Assignment page. If the expressed as types of %, ALL, or ALL BUT are used special code one and two will be filled in appropriately and automatically.

ALL Special Code (1) is filled with ALL. Directs the system to take the complete NET payment.
ALL Special Code (1) is filled with ALL and Special Code (2) is filled with BUT.
BUT Directs to the system to direct deposit all but the amount in the amount field. There will be a check written for the amount in the amount field.
% Special Code (1) is filled with %. The system will treat the amount as if it was a percentage. The percentage of the net amount will be used for the direct deposit.

Pending Status: This is the pending status of the electronic funds transfer (EFT) assignment. When the EFT assignment has been sent to the bank this status will become the assignments status. This field shows the second character of the short miscellaneous field from the Employee Deduction page.