Entity Specific Codes

The Human Resources (HR) Entity Specific Codes (HRTBCE) page stores a multitude of client-defined, entity-specific, codes. The unique key is a combination of the Entity, Code ID, and Code Value. Many of the HR pages validate to values placed within this table.

Entity: The entity is used to identify security clearance. Codes are defined in the HR Entity Codes (HRRQEN) page.

Code ID: The Code ID is used as a method of identifying or grouping the code values. Code values are restricted to static system codes.

Code Value: The code value is the actual code to be used/assigned on various HR pages. Refer to the system derived Code ID description for the maximum number of characters for the value.

Short Description: Indicates a short description. The description may appear on reports and/or pages.

Long Description: Indicates a long description. The description may appear on reports and/or pages.

Additional Pay Codes

All Additional Pay codes associated with direct contributions are set up on the Additional Pay Codes page. All appropriate values will be derived from here and displayed/placed on the HR Pay Assignments (HRPYPA) page, Additional Pay tab. Defaults may be altered at the employee level. For example, generic additional pay numbers may be set up (for example, longevity) with various percentages set at the employee level.

Addl Pay CDH: Indicates the additional pay contribution number. The values shown in the pop-up window are derived from the payroll CDH definitions (PYUPCC) where ADDL appears in relate code #8.

Priority: Indicates the priority for which the additional pay should be factored into the employees base salary (for example, 1 being the first additional pay to be added in, 2 the second).

Additional pay priority is for display purposes only, on the Employee Pay Assignment (HRPYPA) page or the HR Pay Assignments page. The actual calculations performed for additional pay direct contributions are performed in payroll, using payroll's CDH priority setup. If priorities are not utilized, leave this field set to 1.

Begin/End Date: Indicates the dates the additional pay direct contribution will be effective.

Short Description: The short description is system derived based on the contribution number (from PYUPCC). The entry may be overridden. The description may appear on reports or pages.

Long Description: The long description is system derived based on the contribution number (from PYUPCC). The entry may be overridden. The description may appear on reports or pages.

Amt or Pct: Indicates whether the value entered into the amount field is a flat amount or a percentage. Code values are restricted to static system codes.

Index: Indicates a salary index to establish the amount value. Valid index values will be contained within the specified effective dates. Code values are defined in the Salary Schedule Codes (HRTBSC) page.

Amount: Indicates the amount value for the contribution. It may be a flat amount or a percentage (as established in the Amount or Percent field). If the amount is a percentage, it needs to be entered as a whole number because it will eventually be divided by 100, prior to sending to payroll from the Pay Assignments page (HRPYPA), Additional Pay tab.

Amt/Pct AXP: Indicates how the amount is to be expressed. Code values are restricted to static system codes.

Pro-Rate Amt: Indicates whether to pro-rate the value when displaying on the Employee Pay Assignment page. Code values are restricted to static system codes.

Add to PCN: Indicates whether the additional pay direct contribution should add to all positions (for example, the person) - AP, to a particular PCN of choice - PP, or to the primary PCN - PM. Add to means to piggyback or increase the total salary for a particular position or combination of positions. Code values are restricted to static system codes.

Notes: Indicates any associated notes.

Leave Codes

Leave information codes entered here are validated against by the HR Personal Information (HREMPR) page, Leave Info tab.

Leave Type: Indicates a leave type.

Short Description: Indicates a short description. The description may appear on reports and/or pages.

Long Description: Indicates a long description. The description may appear on reports and/or pages.

Notes: Indicates any associated notes.

Bargaining Unit Codes

The Bargaining Unit Codes page maintains bargaining unit codes, their descriptions and associated union information.

Bargaining Unit: Indicates the bargaining unit code.

Short Description: Indicates a short description. The description may appear on reports and/or pages.

Long Description: Indicates a long description. The description may appear on reports and/or pages.

Union Name: Indicates the name of the union associated with the bargaining unit.

Union Rep: Indicates the name of the union representative associated with the bargaining unit.

Notes: Indicates any associated notes.

Location Codes

All location codes are entered through this tab. The location code refers to a specific physical location and/or site for a particular institution. Location codes are used throughout the system on various pages such as HR Personal Information (HREMPR) page, Additional Addresses tab and PCN/Position Code Definitions (HRTBPC) page, for validation, reporting, and transaction code purposes. Some of the information associated with the location codes is not available for tracking within the General Ledger. This may influence the decision regarding where validation will originate. The location code is typically used as part of the concatenated string creating the PCN and position number combination on the PCN/Position Code Definitions page.

Location Code: Indicates the location code. The location refers to a specific physical location and/or site.

Short Description: Indicates a short description. These descriptions may appear on reports and/or pages.

Long Description: Indicates a long description. These descriptions may appear on reports and/or pages.

Department: Indicates a department. Validates to this page, Entity Specific tab, under the Code ID of DEPARTMENT_CODE.

Division: Indicates a division. Validates to this page, Entity Specific tab, under the Code ID of DIVISION_CODE.

Check Distribution: Indicates a check distribution code. If a code is entered, it will be defaulted and available for use on the HR Employee Master page. Validates to this page, Entity Specific tab, under the Code ID of CHECK_DIST_CODE.

School Site: Indicates the school site associated with the location. Validates to this page, School Site tab.

State #: Indicates the state number.

Enrollment: Indicates the enrollment number for the location.

Primary Contact: Indicates the location's primary contact. Validates to the HR Employee Master (HREMEN) page.

Address Street 1/2: Indicates the street address.

City: The city is derived based on the zip code, but they may be overridden.

State: The state is derived based on the zip code, but they may be overridden. Code values are defined in NU Common Codes Category of PEST.

Zip and extension: Indicates the zip code (and extension, if available). The city and state, associated with the zip code, will be displayed/entered automatically if there is a change in the zip code or if a new record is being added. Data in the city and state fields will not automatically be changed unless the fields are cleared either by spacing over the data or by using the key combination of Ctrl-D. Codes are defined in the Person Entity (PE) Zip Code Translation (PEUPZP) page.

County: Indicates a county code. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of COUNTY.

Country: Indicates a country code. Code values are defined in NU Common Codes Category of PECO.

Phone Code 1 and 2 and associated fields: Indicates a phone code. Code values are defined in NU Common Codes Category of PEPH. After the phone code is the formatted telephone number and then the telephone extension, if applicable.

Evaluator ID: Indicates a default or primary evaluator at the location. Validates to the HR Employee Master (HREMEN) page.

Evaluator Title: Indicates the title of the evaluator.

Misc 1-5: Miscellaneous text fields.

Addl 1-4: Additional values associated with each location that can be used for workflow and district reporting.
Notes: Indicates any associated notes.

Course Grade Codes

Rank: An integer field.

Degree: Indicates a degree code. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of DEGREE_CODE.

Minimum Credits: A decimal 7,1 field (nnnnn.n).

Maximum Credits: A decimal 7,1 field (nnnnn.n).

Salary Grade: A five-character text field.

Grandfather Code: A five-character text field.

Misc 1-5: Five eight-character text fields.

School Site Codes

This page is used to store school address information and whether the school is a Title I school.

School Site: Indicates the School Site ID.

Name: Indicates the School Name.

Status: Indicates the status of the school.

Title I: Indicates if the school is a Title I school. This value is echoed on the HR Master Schedule (HREMMS) page.

Principal: Indicates the name of the school principal.

Address Line 1/2: Indicates address of the school.

City: The city is derived based on the zip code, but they may be overridden.

State: The state is derived based on the zip code, but they may be overridden. Code values are defined in NU Common Codes Category of PEST.

Zip and extension: Represents the zip code associated with the current record. The city and state, associated with the zip code, will be displayed/entered automatically if there is a change in the zip code or if a new record is being added. Outside of these circumstances, data in the city and state fields will not be changed unless the fields are cleared by either spacing over the data or using the key combination of Ctrl-D. Codes are defined in the PE Zip Code Translation (PEUPZP) page.

County: Indicates a county code. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of COUNTY.

Country: Indicates a country code. Code values are defined in NU Common Codes Category of PECO.

Phone and associated fields: Indicates a phone code. Code values are defined in NU Common Codes Category of PEPH. After the phone code is the formatted telephone number and then the telephone extension, if applicable.

State #: Indicates the state number.