Federal Tax Reporting

There are multiple reports that may be utilized for Federal Tax Reporting and Reconciliation. 

• Payroll Prelist Report (PYREEL) — This report is produced during the normal payroll process.
• 941 Report (PYRESP94) — This report should be used for final Federal Reporting.
• Tax Summary Report (PYRESPTX) — This report is based on Employee Accumulators. This report may be run by the following options: 
  • Tax Year-to-Date 
  • Fiscal Year-to-Date 
  • Quarter-to-Date 
  • Month-to-Date 
• Special History Listing (PYREFLSH) — This report is based on Employee Payroll History. This report may be run by the following options: 
  • Tax Year-to-Date 
  • Fiscal Year-to-Date 
  • Quarter-to-Date 
  • Month-to-Date 

Reconciliation 

The recommendation is to gather the Prelist Totals and run the 941 Report, Tax Summary Report and Special History Listing after each payroll period and to reconcile the totals for each report. If the totals do not reconcile an additional step may be performed to attempt reconciliation. 

The Employee Accumulators are comprised of the payroll history records that are marked as paid. The month, quarter, tax year, fiscal year and calendar year that payroll history records are included in is based on the pay period definition for which the payroll was processed. Therefore, if reports based on the Employee Payroll History do not reconcile to reports based on Employee Accumulators, it is possible that the Employee Accumulators need to be recomputed (PYUTRA). The process will recompute the Employee Accumulators based on Employee payroll History records that are marked as "paid."