Job Code Definitions - HRTBJB
All job codes are entered into the Human Resources (HR) Job Code Definitions (HRTBJB) page. Job codes typically represent large job groupings such as CLRK-Clerks, MNG-Managers, SCTC-Secondary School Teachers, etc. Job codes may be very specific and contain up to ten characters. This page updates the Payroll Job/Position Definition (PYUPJB) page.
Entity: The Entity is used to identify security clearance. The field defaults to the entity associated with the logged in user on HRRQUS, if a record exists. Code values are defined in the HR Entity Codes (HRRQEN) page.
Create the Job E/M: Indicates how the job code is to be created. If multiple entities exist and the same core job codes will be used, use E, otherwise use M. Using an E will concatenate the Entity to the beginning of the character string entered into the job code field. Code values are restricted to static system codes.
Job Code: The job code typically refers to a generic job family/class. For example, CLER-Clerical, TCHR-Teacher. The code may contain up to ten characters. Keep in mind that if all 10 characters are used, the option to concatenate the location, job code and assignment number on the PCN/Position Code Definitions (HRTBPC) page is eliminated, as there are not enough characters allowed by payroll to accommodate such action. For example, CLER01-Clerical Job 1, TCHRFRNC-French Teacher. This value is sent to the payroll system upon record approval and may be seen on the Payroll Job/Position Definition page.
Short Description: Indicates a short description. The description may appear on reports and/or pages.
Long Description: Indicates a long description. The description may appear on reports and/or pages.
Job Class/Code Table
Action: Indicates the action/purpose for entering or modifying a record. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of ACTION_CODE.
FLSA: Indicates if the job code is FLSA exempt. Updates the PY Job/Position Definition (PYUPJB) page, FLSA code (py_job_flsa_q).
Job Type: Represents the job type. An entry here will transfer to the HR PCN/Position Code Definitions (HRTBPC) page when the job code is used. The entry is used for calculation purposes on HR Pay Assignments. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of POS/JOB_TYPE.
Workers Comp: Indicates the worker's compensation code. Updates the Payroll Job/Position Definition page, Workers Comp code (py_job_wc_cd).
EEO Job Group: Indicates the associated EEO code, used for EEO reporting. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of EEO_CODE. Updates the Payroll Job/Position Definition page, EEO code (py_job_eeoc_cd).
STRS: Indicates the STRS code to be associated with any position utilizing the job code. The STRS code may also be defined at a more specific level on the HR PCN/Position Code Definitions page, which is where it is typically set up (California only). The value updates the type field on the Payroll Job/Position Definition page and is used in STRS calculations and reporting. Code values are restricted to static system codes.
Pre-Placement Exam: Indicates a pre-placement exam. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of PREPLACEMENT_EXAM.
Paraprofessional Course: Indicates the job code is considered a Paraprofessional Course. Code values are defined in the HR Course Codes (HRTBCT) page where the Course Number begins with PPRO.
Salary Schedule: Indicates the salary schedule to be associated with any position utilizing the job code. A default schedule entered here does not necessarily mean that any position associated with this job will be on this schedule. Code values are defined in the HR Salary Schedule Codes (HRTBSC) page.
Associated Notes: System derived field (Y/N) indicating whether job notes exist for the entity and job code combination on the Notes tab.
Column/Range: If a column value exists, it will default to any position utilizing the job code. A default range entered here does not necessarily mean that any position associated with this job will be on this range. Validates to the Range Listings table (hr_rangtble) which is system generated from entries into the Salary Definitions (HRTBSL) page, Column/Range/Grade field.
Supervisory: Indicates if the job code/class is supervisory in nature. Updates the Payroll Job/Position Definition page, Supervisory (py_job_supr_q).
Misc Code 1/CBEDS (CA): Indicates the CBEDS or miscellaneous state tracking code value. The use of this field will vary based upon client set up. It can be used for job or position identification or for any other client-defined purpose. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of CBEDS/MISC_CODE.
Misc Code 2-4: Indicates miscellaneous data. The use of this field will vary based upon client setup. It can be used for job or position identification or for any other client-defined purpose.
Misc Value 1-5: Represents miscellaneous values, which are not sent to payroll.
Ratio Factor 1-4: If ratio percentage factors exist, it will default to any position utilizing the job code on the HR PCN/Position Definitions page. Ratio factors are for use on the HR Pay Assignments where a base salary may be increased appropriately by indicating a ratio factor. Use of ratio factors could reduce the number of HR Salary Definitions page entries.
Bargaining Unit: Indicates the associated bargaining unit. Code values are defined in the HR Entity Specific Misc HR Codes (HRTBCE) page, Bargaining tab.
Notes: Indicates any associated notes.
Approval: The approval code indicates whether the record is ready to send or has been sent to payroll. If the record is to be sent to payroll, it must indicate SEND. Code values are defined in the HR Entity Specific Misc HR Codes (HRTBCE) page, Entity Specific tab, under the Code ID of APPROVAL_CODE, where Entity matches.
Requirements
The Requirements page stores information describing a job. Records entered into this page could be used for creating job postings & storing coded information describing basic or minimum requirements for a job code.
Action: Indicates the action/purpose for entering or modifying a record. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of ACTION_CODE.
EEO Job Group: System derived from Job Class/Code Table tab based on the job code. The EEO code value is used for various EEO reports.
Location: Indicates the job location. Indicates where the job is located. Code values are defined in the HR Entity Specific Misc HR Codes (HRTBCE) page, Location tab.
Salary Schedule: System derived from Job Class/Code Table tab based on the job code.
FLSA: System derived from Job Class/Code Table tab based on the job code.
Supervisory: System derived from Job Class/Code Table tab based on the job code.
# of People: Indicates the number of people to be supervised, if the job is of a supervisory nature.
Reports to Position: Indicates the position to which the job reports. Code values are defined in the Position table (hr_postble) which is system generated when new Positions are defined on the PCN/Position Code Definitions page. There is no specific page to this table to view these codes.
Education: Indicates if a degree is associated with the job. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of DEGREE_CODE.
Licenses/Certs: Indicates if a license or certification is associated with the job. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of LICN/CERT_TYPE.
Major: Indicates if an educational major is associated with the job. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of EDUC_DISCIPLINE.
Physical Demands: Indicates if the job is physically demanding, and based on what factor. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of PHYSICAL_DEMANDS.
Environment: Indicates the type of environment where the job is located. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of ENVIRONMENT_CD.
Other: Indicates an additional code value. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of OTHER/MISC_CODE.
Job Purpose/Summary: Indicates the general purpose or summary of the job.
Skills
The Skills page stores information describing essential duties and responsibilities for a job. Records entered into this page could be used for creating job postings.
Action: Indicates the action/purpose for entering or modifying a record. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of ACTION_CODE.
Duty/Skill: Indicates a skill or duty involved with the job. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of SKILL_CODE.
Years of Experience: Indicates the years of experience that are to be associated with the duty/skill.
Required/Desired: Indicates whether the skill/duty is (R)equired or (D)esired. Code values are restricted to static system codes.
Notes: Indicates any associated notes.
Responsibilities
The responsibilities page stores information describing a job, functions performed, and supervisory responsibilities. Records entered into this page could be used for creating job postings.
Action: Indicates the action/purpose for entering or modifying a record. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of ACTION_CODE.
Job Description/Function/Supervisory Responsibilities: Indicates a summary description of the job.
Notes
The Notes page stores general notes, restrictions, special duties, etc., associated with a job code/class. The Job Class/Code Table page must be set up before entering data into the Notes page.
Action: Indicates the action/purpose for entering or modifying a record. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of ACTION_CODE.
Notes: Indicates any associated notes. This is an ideal area to publish job duties, special requirements and safety information. This is one large field with word wrap.
Tools
Global Processing Job Table
This tool will add/update records in the PY Job/Position Definition (PYUPJB) page. Records processed are based on those in the last QBE/Search.