Nevada Retirement - HRRTNR
The Human Resources (HR) Nevada Retirement (HRRTNR) page is used to send Nevada Retirement Contribution and/or Deduction assignments to Payroll for Employees based on their Retirement Code. Up to five assignments may be sent. This assignment page will allow multiple records per employee with non-overlapping date ranges. Any of the fields with highlighted field tags are required fields and must be filled before the record will be saved. The Approval Code at the bottom of the page tells the system whether the assignment is ready to be sent to Payroll. In order for the Contribution and/or Deduction assignments to be created in Payroll, the Approval Code on this page must be set to SEND.
Entity: Employee's Entity ID from the HR Employee Master page. The Entity is used to identify security clearance. The field defaults to the entity associated with the logged in user on HRRQUS, if a record exists. Code values are defined in the HR Entity Codes (HRRQEN) page.
Employee ID: Indicates the employee's identification number as defined in the Employee Master record.
SSN: Indicates the employee's social security number as defined in the Employee Master record.
Name: Indicates the employee's name as defined in the Employee Master record.
Type: System derived based on employee ID as defined in the Employee Master record.
HR: System derived based on employee ID.
PY: System derived based on employee ID.
Action: Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of ACTION_CODE.
Reporting Agency: The field identifies the Reporting Agency. Code values are defined in the HR Entity Specific Codes (HRTBCE) page, Entity Specific codes tab, under the Code ID of REPORTING_AGENCY.
As of Date: The field is used to filter the Record Type field based on pay assignment records with Effective Dates that span the entered As of Date and the Employee ID.
Record Type: The field is used to identify the Record Type of the pay assignment whose salary index will be used as selection criteria for selecting the Retirement Code from one of the Misc fields on the HR Salary Definitions (HRTBSL) page. Validates to HR PY Pay Assignments (HRPYPA), Record Type, where the Employee ID matches and the Pay Effective Dates span the entered As of Date.
PCN/Pos: The fields represent the PCN and Position associated with the Record Type. They are non-enterable and system populated based on the entered Employee ID, As of Date, and Record Type.
Retirement Code: The field identifies the assigned Retirement Code. Code values are defined in the HR Entity Specific Codes (HRTBCE) page, Entity Specific codes tab, under the Code ID of NV_RETIRE_CODE. When the user tabs through the RT (Record Type) field described above, this field will be derived based on the entered Record Type. The entered Record Type will identify a pay assignment record whose salary index will be used as selection criteria to select a HR Salary Definitions, Misc field. The value stored in the Misc field will be the Retirement Code. The Misc field will be user configured based on the NU Common Codes Category/Value of HRPY/RETIRENV.
Employee Group: The field identifies the Employee Group that is associated with the Retirement Code. The value in this field is derived when the user tabs through the Record Type field. The Employee Group (and ER Pay Factor) is derived from common codes based on the Retirement Code. A common code will be entered with a Code Category of RTNV and a Retirement Code in the Code Value field. The Associated Codes 1 field will contain the Employee Group and the Associated Codes 2 field will contain the ER Pay Factor. Although it is derived by the system, the user can overwrite the value in this field if desired.
ER Pay Factor: The field identifies the ER Pay Factor that is associated with the Retirement Code. The value in this field is derived when the user tabs through the Record Type field. The ER Pay Factor is derived from common codes based on the Retirement Code. A common code will be entered with a Code Category of RTNV and a Retirement Code in the Code Value field. The Associated Codes 2 field will contain the ER Pay Factor. Although it is derived by the system, the user can overwrite the value in this field if desired.
Position Type: The field identifies the Position Type associated with the displayed PCN/Position. The Position Type will be derived based on the entered Record Type. The entered Record Type will identify a pay assignment whose PCN/Position will be used as selection criteria to select a HR PCN/Positions Definitions (HRTBPC) Misc field. The value stored in the Misc field will be the Position Type. The Misc field will be user configured based on the common code HRPY/RETIRENV.
Statement Code: The field identifies the Statement Code. Code values are defined in the HR Entity Specific Codes (HRTBCE) page, Entity Specific codes tab, under the Code ID of STATEMENT_CODE.
Contract Begin: The field identifies the Contract Begin date for the retirement record.
Effective Dates: The fields identify the effective dates for the retirement record. Multiple records can be created for one Employee; however, their effective date range must not overlap in any way. If the user creates and entry with effective dates that overlap another entry for the same Employee, an error will be given, and the record will not be saved. The user must then change the effective date range to one that does not overlap the existing record for the Employee in order to save it.
St: The field identifies the status of this retirement record. The status entered here will affect the status of the one to five retirements Contributions and/or Deductions created in Payroll. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of CONT/DEDUC_STAT.
Freq: The field identifies the frequency of this retirement record. For example, a Frequency of A (Always) means the Contribution and/or Deduction is taken during every payroll run for this Employee. Code values are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of FREQ/PY_TYPE and is part of the set of fields that go over when the Contribution and/or Deduction assignments are created in Payroll.
Bx: The field identifies the box number applicable, if frequency match codes are being used in Payroll.
Special Codes 01 through 04: Special codes are used for various purposes, are mostly client-defined, and based on payroll setup.
Contract Overlap Information
The fields in this section are for tracking/reporting purposes only. The data in these fields is not sent to payroll.
As of Date: The field is used to filter the Record Type field based on records with Effective Dates that span the entered As of Date.
Record Type: The field is used to identify the Record Type of the pay assignment whose salary index will be used as selection criteria for selecting the Retirement Code from one of the Misc fields (identified via common code HRPY/RETIRENV) on HRTBSL. Validates to HRPYPA, Record Type, where the Employee ID matches and the Pay Effective Dates span the entered As of Date.
PCN/Pos: The fields represent the PCN and Position associated with the Record Type. They are non-enterable and system populated based on the entered Employee ID, As of Date, and Record Type.
Position Type: The field identifies the Position Type associated with the displayed PCN/Position. The Position Type will be derived based on the entered Overlap Record Type. The entered Record Type will identify a pay assignment whose PCN/Position will be used as selection criteria to select a HRTBPC Misc field. The value stored in the Misc field will be the Position Type. The Misc field will be user configured based on the common code HRPY/RETIRENV.
Contract Begin: The field identifies the Overlap Contract Begin date for the retirement record.
Approval: The field indicates whether this retirement record is approved and ready to send to Payroll. The retirement Contributions and/or Deductions will not be sent to Payroll unless this field contains the word SEND. Code values are defined in the HR Entity Specific Codes (HRTBCE) page, Entity Specific codes tab, under the Code ID of APPROVAL_CODE.