Position Control

Position Control is the process of controlling Position allocations as determined by the annual budget. The Regulation of PCN (HRTBRG) page gives school districts the capability to determine the amount of allowable FTE and/or dollars that can be associated with a position. Finance departments use this tool to keep allocation decisions in alignment with the actual workforce allocations created throughout a fiscal year. As an added benefit, position control allows the account code information to default into the wage assignment screen, keeping the data accurate and saving the HR department time.  

Control Options

The Position Control Number (PCN) is a number assigned to the employee, and in turn, used to determine how many positions or funds are budgeted and available. Position Control has four main options for how control can be set up for the position structure: 

1. 00 Don't perform Budget Checking 

2. 01 Budget by FTE 

3. 02 Budget by AMOUNT 

4. 03 Budget by AMOUNT and FTE 

School Districts have the capability to set the controls at a very aggregate or detailed level for how the positions, control numbers and funding source is handled.  Examples of how this could work within your district are stated below.  

Many Positions under one control number  

You can budget for 3 teachers at "Citrus Elementary" with many Fund options. 

Control # : Position         : Funding Source 
100TCHR : 100TCHRENG : Fund 1 
100TCHR : 100TCHRMAT : Fund 2 
100TCHR : 100TCHRSCI  : Fund 3 

One to one relation of positions and control numbers  

You can budget for 1 first grade teacher at "Citrus Elementary" with many Fund options 

Control #       : Position         : Funding Source 
100TCHRENG : 100TCHRENG : Fund 1 
100TCHRENG : 100TCHRENG : Fund 2 
100TCHRENG : 100TCHRENG : Fund 3