PO Receiving Details - POUPRD

The Purchasing (PO) Receiving Details page displays all activity that has occurred to a given item on a Purchase Order. The page provides a chronological listing of all events associated with an item. Although this page can be used to enter receiving information, it is mainly used to browse all detail information for a given item.  The page is accessible through PO Receiving (POUPRC) page and will auto-populate with the PO data active on POUPRC. Otherwise, click on the Find/Search icon to view orders related to a particular PR# or other field(s). To identify the PO or PR number used to purchase a Fixed Asset, put the page in Find/Search mode, type in asset ID, then hit Enter.

Main Window

PR#: Enter the Purchase Request number.
Item: Enter the Item number of the item on the Purchase Request.
Description: This display-only field indicates the first 30 characters of the first line of description that was entered for the item.

Receipt Tab

Quantity Received: The quantity accepted and/or approved for payment. If the entire Purchase Order is now received in full, enter the word FULL on the first item displayed. The quantity accepted is the amount upon which the status is assigned, and the amounts extracted into the Accounts Payable system. For receiving items that are to be reversed: the entries were incorrect, or the items will be returned, enter a negative receiving quantity. For example, returning 5 items should be entered as "-5".
Date Received: Select from the drop-down calendar or enter the date the goods were received in MM/DD/YY or MMDDYY format.
Type: The type field is used to denote the type of receiving detail displayed. The valid types are as follows: A=Accrued, C=Complete, D=Delivered, P=Paid, R=Received. This field is validated.
Quantity Unacceptable: A notation field indicating the quantity that was not accepted.
Warehouse: If the item displayed contains a Product Code, the warehouse to which the item has posted, or will post, is displayed in this field. The four-character warehouse code must have been previously defined on the Stores Inventory Warehouse (SIUPWH) page.
Carrier: Enter a description or code that will indicate who the carrier was that delivered the goods (i.e., UPS).
Freight Slip: The serial number associated with the item displayed.
Packing Slip: The packing slip number associated with the item displayed.
Asset ID: The Tag Number or Asset ID number associated with the item displayed.
Serial Number: The Serial Number associated with the item displayed.
Batch Name: The Accounts Payable Set (Batch) filename for which payment was made. This field will display information only for receiving detail type of "P".
Sequence Number: This display-only field contains the sequence in which these receipts or payments occurred.
User: This field displays the ID of the user who performed the receiving.
Job Number: The Accounts Payable Job Number associated with a receiving detail type of "P" or the Accrual Job Number associated with a receiving detail type of "A".
Entry Date: The date the transaction was processed in the system.

Remarks Tab

Use the Remarks tabbed page to enter free form text about purchase orders or the receipt of items from purchase orders.