Print Format - POUPFO
The Purchasing (PO) Print Format (POUPFO) page is used to define the Purchase Order layout. Each Format ID is unique and built line by line. It populates specific character numbers within a line, and displays data for a particular Item ID number. A list of Item IDs is listed below for reference. After a Format ID is composed, use the PO Print Purchase Order (POPO) utility to print the Format ID, adjust the details, reprint, and adjust again until the format is correct.
After you are satisfied with the results, it is recommended to take a screenshot of the settings to reference for future formats based on the same ID or to restore the ID.
The Detail portion of this form is used to define the body of the form. The details specify costs, quantities, or any combination of Field Item IDs for generating a purchasing-related form. Line Numbers (Line No) on the page are used to define items, for example header or footer information, to be printed on the part of the form that is not involved with repetitive detail.
Format ID: A two-character code identifying the PO form stock defined. To set up and use a default Format ID for printing Purchase Orders, place the desired Format ID in the PO General Information (POUPGN) page, Default Printing Format. For the printing process, the default value is per NUUPJBQS; place the Format ID within the default setting for question PO0D.
Description: A description of the PO form stock. The limit is 30 characters.
Continuation Format: If an import text file is to be associated with this format, an additional Purchase Order format can be created for the text when it will continue to print. Enter the two-character code identifier for the continuation format in this field.
Import Format: If an import text file is to be associated with this format, an additional Purchase Order format can be created to print the additional text. Enter the two-character format identifier in this field. The use of this field will not begin to print the text on the same form as the Purchase Order items have printed. It will instead form-feed to an additional sheet and begin to print the text using the import text format definition. The system will reference the format based on the entry in this field.
Import Start: If an import text file is to be associated with this format and the text will begin to print after the Purchase Order items have printed and thus, should not form feed to a new format, enter the starting position in this field. The system uses the continuation format to continue printing additional text if it spans to additional pages.
Import Len: This field indicates the length of the import text file. It affects the print cutoff length.
Detail Start Line: Enter the line number for the first printable detail line number on the form. While the field accepts a 5-digit number, the average page may hold about 28 lines, less the number of lines used for the form's reporting features, for example Customer ID, purchase order number, and order total.
Number of Detail Lines: The total number of detail lines to appear on the form. Maximum detail lines may need to be adjusted for multi-page POs.
PreNumbered Form?: Select if the POs have PO Numbers preprinted on them.
Quote Format?: Select if this is to be a quotation format.
Detail Line
The Detail portion of this form is used to define how the repetitive item detail, the body of the form, is printed.
Item: Enter the Item ID of the field to place on this Line No.
Start: Enter the starting position on the line (001 - 132) for the Item field on the form.
Len: Enter the length of the field (number of characters) to be printed for the Item on this Line No.
Header and Footer
Line No: For the form being defined, enter the line number on which to place the Item. Items, for example header or footer information, are printed on the part of the form that is not involved with repetitive detail. You can add multiple lines and you can place multiple items on the same line by entering different Start values to adjust where on the line they begin.
Item: Enter the Item ID of the field to place on this Line No.
Start: Enter the starting position on the line (001 - 132) for the Item field on the Purchase Order.
Len: Enter the length of the field (number of characters) to be printed for the Item on this Line No.
Field Item IDs and Names
01 - Purchase Request Number
02 - Purchase Order Number
03 - Vendor ID
04 - Vendor Name
05 - Vendor Address Line 1
06 - Vendor Address Line 2
07 - Vendor Address Line 3
08 - Vendor Account
09 - Bid Number
10 - Zip Code
11 - Ship to Name
12 - Ship to Address Li
13 - Ship to Address Line 2
14 - Ship to Address Line 3
15 - Date Required
16 - Requested by
17 - Date Requested
18 - Purchase Request Terms
19 - Purchase Request Item Number
20 - Purchase Order Item Number
21 - Quantity Ordered
22 - Unit Cost
23 - Tax Amount (Item Total)
24 - GL Key Code
25 - GL Object Code
26 - JL Key Code
27 - JL Object Code
28 - Description
29 - Discount Amount (Item Total)
30 - Item Balance
31 - Purchase Order Date
32 - Total Amount of PO
33 - Total Discounts on PO
34 - Total Tax on PO
35 - Comment line 1
36 - Comment line 2
37 - Item Units (Boxes)
38 - Item Charges
39 - Total Charges on PO
40 - The word Tax
41 - Object Code Description
42 - The word Disc.
43 - Purchasing Agents Name
44 - Item Amount x Qty.
45 - Item Amount and Discount
46 - Vendor Address Line 4
47 - Vendor Address Line 5
48 - Ship to Address Line 4
49 - Ship to Address Line 5
50 - EN Division
51 - The words PO Total
52 - Buyer
53 - GL Key List
54 - GL Object List
55 - Fully Qualified GL Account
56 - Fully Qualified JL Account
57 - Buyer ID
58 - Confirming Person
59 - Currency Code
60 - Approved By
61 - Approval Date
62 - End Use
63 - Product Code
64 - Second Tax
65 - Duty
66 - Expiration Date
67 - Subtotal
68 - Catalog Number
69 - Page Number
70-99 - Requisition Code Descriptions (Common Code entry for Requisition Codes, Category Code PORC)
100-150 - Global Printing Definitions (Common Code for Global Printing Definitions, Category Code POPT)
151 - Work Order Number
152 - Phone Number 1
153 - Phone Code 1
154 - Phone Number 2
155 - Phone Code 2
156 - Phone Number 3
157 - Phone Code 3
158 - PO Status
159 - PO Type
160 - Contract #
161 - Blanket #
162 - Blanket Amount
163 - Blanket Remaining
164 - Ship to ID
165 - Bill to ID
166 - Bill to Name
167 - Bill to Address line 1
168 - Bill to Address line 2
169 - Bill to Address line 3
170 - Bill to Address line 4
171 - Bill to Address line 5
172 - Printed by Name
173 - Printed by Date
174 - GL Key Part 1
175 - GL Key Part 2
176 - GL Key Part 3
177 - GL Key Part 4
178 - GL Key Part 5
179 - GL Key Part 6
180 - GL Key Part 7
181 - GL Key Part 8
182 - GL Object Group 1
183 - GL Object Group 2
183 - GL Object Group 3
184 - GL Object Group 4
185 - GL Object Group 5
186 - GL Object Group 6
187 - GL Object Group 7
189 - GL Object Group 8
190 - Discount Terms
191 - Special Account String
192 - Ship to Phone Number 1
193 - Ship to Phone Code 1
194 - Ship to Phone Number 2
195 - Ship to Phone Code 2
196 - Ship to Phone Number 3
197 - Ship to Phone Code 3
198 - Buyer Phone Number 1
199 - Buyer Phone Code 1
200 - Buyer Phone Number 2
201 - Buyer Phone Code 2
202 - Buyer Phone Number 3
203 - Buyer Phone Code 3
204 - Security Code
205 - Vendor Contact
206 - Ship to Contact
207 - Bill to Contact
208 - Buyer Contact
209 - Required By Date
210 - Remit to ID
211 - Remit to Name
212 - Remit to Address line 1
213 - Remit to Address line 2
214 - Remit to Address line 3
215 - Remit to Address line 4
216 - Remit to Address line 5
217 - Remit to Phone Number 1
218 - Remit to Phone Code 1
219 - Remit to Phone Number 2
220 - Remit to Phone Code 2
221 - Remit to Phone Number 3
222 - Remit to Phone Code 3
223 - Remit to Contact
224 - Award Date
225 - Bond Date
226 - Warehouse
227 - Email Primary
228 - Fax
229 - Config Fax or Email
230 - Orig Print Date
231 - Expected Date
232 - Delivery Date
233 - Billing Vendor Phone Number 1
234 - Billing Vendor Phone Number 1 Phone Code
235 - Billing Vendor Phone Number 2
236 - Billing Vendor Phone Number 2 Phone Code
237 - Billing Vendor Phone Number 3
238 - Billing Vendor Phone Number 3 Phone Code
239 - Buyer Vendor Address Line 1
240 - Buyer Vendor Address Line 2
241 - Buyer Vendor Address Line 3
242 - Buyer Vendor Address Line 4
243 - Buyer Vendor City, State, Zip Code Address Line
244 - Buyer Vendor Email Address
245 - Contact ID
246 - Contact Name - Reversed
247 - Contact Address Line 1
248 - Contact Address Line 2
249 - Contact Address Line 3
250 - Contact Address Line 4
251 - Contact City, State, Zip Code Address Line
252 - Contact Phone Number 1
253 - Contact Phone Number 1 Phone Code
254 - Contact Email Address
255 - Shipping Vendor Email Address
256 - Billing Vendor Email Address
257 - Remittance Vendor Email Address
258 - PO Department Code
259 - PO Fiscal Year
260 - PO Description
261 - PO Service Start Date
262 - PO Service End Date
263 - PO Confirmation Date
264 - PO User 1
265 - PO User 2
266 - PO Expected Date
267 - PO Originally Promised Date
268 - PO Last Promised Date
269 - PO Ship Date
270 - PO Original Final User
271 - PO Original Final Date
272 - PO Last Final User
273 - PO Last Final Date
274 - PO Version
275 - PO Confirmation
276 - PO Item Freight Code
277 - PO Item Freight Amount
278 - PO Item Commodity Type
279 - PO Item Commodity Code
280 - PO Item User 1
281 - PO Item User 2
282 - PO Item Shipping Notes
283 - PO Notes
290 - 299 are reserved for client-specific fields.