Update POs from Select File - POMADEUS

Use the Disencumber Selected POs utilities (POMADExx) in Purchasing to disencumber a Purchase Request or Purchase Order that has been encumbered or to cancel a Purchase Request that has not been encumbered. The three main steps to the Disencumber utility are as follows:

1. CS: Create Select File

2. RS: Report Selected Entries

3. US: Update POs from Select File

After you have used POMADECS to create a selection file and the Report Selected Entries (POMADERS) utility to generate a trial-run report of the selected entries to be disencumbered, use the Update POs from Select File (POMADEUS) utility to update the POs and PRs. At the end of the Purchasing Disencumbrance Summary report generated from POMADECS and POMADERS, the system calculates and displays a Report Key. Enter this Report Key in the user prompt in the POMADEUS mask.

If you do not enter a number or enter an incorrect number, then the disencumbering is not processed.

After you use the POMEDEUS utility, review the records in POUPPRPurchase Request - POUPPRand ENUPTRto confirm that they are updated with the status selected within the question: Value for the requisition status.

The options are hardcoded and include:

• DE (Disencumber): The process will disencumber the Purchase Order in Encumbrances and fully pay the Purchase Order in Purchasing.

• CA (Cancel): The process will cancel the Purchase Order or Requisition in Purchasing.

• FP (Fully Pay)

Use the Reopen Purchase Order (POUTRO) utility to reopen the PR or PO if needed.