AM_POSTINGFILL_Services

AM_POSTINGFILL

1. Start

• The process begins automatically or when a user creates/initiates a requested position posting.

2. Load Account Format

• The system reads and prepares the position’s financial account format.

• It collects the account numbers and formats them, pulling details from internal tables if needed.

3. Decision Point: What is the posting status?

• If Posting Status = “Req” (Requested):

  • The process moves to Finance Approval.

• If Posting Status = “Pos” (Position):

  • It skips to Post Position.

• If Posting Status doesn’t match criteria:

  • The flow ends or waits for further action.

4. Finance Approval

• The workflow routes the posting to a specific approver ("BSILL").

• This person reviews and either approves or rejects the request.

5. Decision Point: Was it approved?

• If Approved:

  • The process continues to Post Position.

• If Rejected:

  • The process transitions to a rejection path (see below).

6. Post Position

• The position is officially posted in the system, if it hasn’t already been done.

• Marks the posting as “already posted” to prevent duplicates.

7. Save Approval Comments

• Any approval comments made by users during the process are collected and recorded with the posting.

8. End

• The process finishes.

• The request is now fully processed and posted, with audit/comment history attached.

If the Post is Rejected (Any Stage):

1. Change to Reject Status

   • The posting’s status in the database is updated to “Rejected.”

2. Not Accepted Email

   • The system attempts to send an email notification about the rejection.

3. Save Rejection Comments

   • Any comments entered by approvers during rejection are saved for reference.

4. End

   • The workflow completes.

If an Error Occurs:

• The system notifies the request creator of the error and then ends the process.

Extra Approvals (Depending on Rules/Data)

• The flow can also include extra approvals for position location(s) and specific fund/account distributions. For example, for particular location codes or fund/account combinations, approvals will be required from designated individuals or roles.

Summary Table