BenefitEnhancement\HR_EMPBENGRP
BenefitEnhancement\HR_EMPBENGRP
Start-to-End Scenario: HR Employee Bene Group Process
A New Employee Record is Created
Someone in HR enters a new employee into the company system.
This action triggers the workflow automatically (it listens for new records in the employee master table).
Workflow Begins
The workflow starts its sequence.
Update Instance XML Data
The system retrieves the new employee's data.
It checks a setting (“HRPY Code”) to determine if benefit assignment for this employee requires approval.
The workflow looks up and compiles a list of benefit groups that are set as “default” for employees like this one (based on their department, union, etc.).
For each benefit group, it determines which benefit plans are marked as default and gathers their descriptions.
Decision: Is Approval Required?
If approval is NOT required:
The system moves immediately to assigning the default benefits to the employee.
The workflow ends successfully.
Example: The HRPY code says “no approval needed for this job title; just assign benefits.”
If approval IS required:
The system routes the benefit assignment for approval.
An approval task is created and sent to the relevant person (usually whoever created the employee record).
Approval Step (“TaskApprovals” Activity)
The approver receives a notification or a task in their workflow inbox.
They review the proposed default benefits for the new employee.
If the approver approves:
The process continues, and default benefits are assigned to the employee.
If the approver rejects or does nothing:
The process records the rejection or stalls until timeout/error rules take over.
Assigning Default Benefits
If approved (or if approval was not required), the list of default benefits is attached to the employee’s record.
The benefit assignments are updated in the database.
Workflow Ends
The process finishes.
Any rejections, errors, or rules without a valid route are handled by specific “end,” “error,” or “rejection” handlers to close out the workflow cleanly.