BusinessPlus System/Nucleus
BusinessPlus System/Nucleus
Breadcrumbs

Vendor Request

VENDOR REQUEST

  1. Start

  • The process begins when a vendor request is submitted using a web form.

  1. User Approval (A1)

  • The person who created the request (the requester) must review and approve the vendor request.

  • Special Case:

    • If the purpose of the request is to change an existing vendor (indicated by a special value in the submitted form, SType="CHG"), then:

      • The workflow skips ahead to Step 4 (PE Department notification).

  1. Update Database (A6)

  • Once user approval is given, the system automatically:

    • Reads the entered vendor data from the submitted form (name, address, phone, email, tax ID, etc.).

    • Writes/saves this data into the internal database, updating several tables.

    • If anything goes wrong during this process, the system:

      • Marks the status as ‘BAD’.

      • Sends an error email to the requester.

      • Ends the workflow due to failure.

  • If this step completes successfully, the workflow continues.

  1. PE Department Notification / Action

  • If it was a change request (SType="CHG"):

    • The PE Department (Purchasing Department) is notified to update vendor information.

  • Otherwise:

    • The workflow continues to a notification step.

  1. Notification Steps

  • Notify Requester or Department:

    • The system sends an email to the requester saying “Vendor Accepted”.

    • If it was a change, the PE Department may also be notified to take further action.

  1. PE Department Approval (A5)

  • The PE Department (handled by a specific user, such as "JAMESL") needs to give final approval for the vendor.

    • If approved, workflow ends normally.

    • If not approved or ignored, the system notifies the requester and moves to end.

  1. Error Handling (At Any Step)

  • If something goes wrong or the request is rejected at any point:

    • The workflow sends an appropriate “not accepted” or “error” notification email to the requester.

    • Then, the workflow goes straight to the final step (End).

  1. End

  • This marks the completion of the workflow.

    • All actions are done.

    • All necessary people have been notified.

    • The vendor’s information has either been successfully processed or the requester has been informed of any problems.