View General Information

Tools > "View General…" displays a dialog that contains general information on the currently attached Workflow model instance record.

Status: Current status of the Workflow model instance record. Possible status codes:

"I" – In Progress. The instance record currently working its way through a Workflow model.
"S" – Successful. The instance record successfully completed its way through a model.
"P" – Process Immediately. This status is set by the Workflow engine as a result of processing or by selecting the Tools > Reset Instance menu option.
"H" – Hold. Workflow roles that are "Hold"-enabled and placed the instance on hold.
"X" – Error. The result of a failure during processing of an instance record.
"D" – Deleted. This status is set when the BT20 record is deleted or cannot be found.

Creator: The BusinessPlus user ID of the user that performed the action that resulted in the model triggering event.
Event: The event that triggered the model. This is defined in the Model Properties dialog box for the Workflow model.
Start: The date and time that the Workflow model instance was created. This value is set in the instance record when the Workflow engine processed the Workflow Queue entry.
Description: The description created for this particular instance record. The unique description for any Workflow instance depends on the Workflow model trigger type.

For a BusinessPlus table Workflow model, it is the default description defined for the table.
For a Web Form Workflow model, it is supplied in the Web Form request to Workflow.
For a scheduled Workflow model, it is based on the execution date and time.
For a process Workflow model, it is the BusinessPlus job number.

Any default description can be overridden in the Workflow model using a Workflow VBScript or C# activity.
Engine: The computer that fielded the request and is currently processing it. This field is usually set to "NONE" since the field is only set when a Workflow Engine (on a particular machine) is actually in the process of working the instance through the Workflow model. When this field is set, no other Workflow engine can access it.
Last Processed: The date and time when the instance record was last processed. This field is set explicitly by the Workflow engine.
Next Run: The date and time when the Workflow engine will process the record next. This field is set by the Workflow engine when processing a Workflow model instance record and a stopping point is hit (e.g., Task List approval, CDD report) or after an external action (e.g., approving a Task List item). The date/time value is recognized by the Workflow engine when it wakes up and the engine decides which instance records require additional processing.
Change Count: The current change count of the attached instance record. Indicates the total number of times a particular table has triggered a particular Workflow model. The data count changes regardless of the life count.
Life Count: The current life count of the attached instance record. The life count indicates the total number of times a particular table has been processed by a Workflow model from the start, including the current life cycle.
External Label: This field reflects the External Label that is defined in the Workflow model properties. This field may or may not have a value depending on the model definition.
External Status: Indicates the status of the instance from a Workflow history standpoint. Possible values are:

"Y" - The instance has completed and was successful.
"N" - The instance has completed and was not successful
"PY" - The instance has not completed processing but was successful so far.
"PN" - The instance has not completed processing but was not successful at a certain point.

External State: Reflects the current state of the instance record that is set as each activity is executed by the Workflow engine. This field may or may not have a value depending on the Workflow Activity definitions.
Change Policy: The current access policy for the instance record. This policy is applied to the associated BT20 table when a user attempts to update the record. The field can be set to either "Unrestricted Access" or "Restricted Access."