View History
Tools > The "View History…" displays a dialog containing history information on the currently attached Workflow model instance record. A history record is created for each activity in the Workflow model that is executed. Multiple occurrences of Workflow history records for the same activity can exist since Workflow activities can be executed many times depending on the activity definition. History records provide an audit trail for a particular instance record when tracking down problems.
Who: Contains the ID of the user the activity was assigned to.
Group: If the activity is role-based (i.e., task list), the Group field contains the Workflow group name. A many condition Workflow activity can resolve different Roles and IDs if the Workflow activity has been defined as a Many Condition activity.
Status: The status of the Workflow history, which is different than the Workflow model instance status. Possible values include:
| Status | WF Status | Description |
|---|---|---|
| "Success" | Y | Successful execution of the Workflow activity. |
| "Not Accepted" | N | Unsuccessful execution of the Workflow activity. |
| "Pending" | P | Activity is awaiting input from another source before continuing. This can be a task list approval, email reply, or completion of a CDD Report. |
| "Error" | X | Activity resulted in an error condition. The instance is directed to the Error Handler if one is defined. |
| "Expired" | E | Activity was pending and expired before additional input was received. |
| "Delegate" | D | Activity has been delegated to another user ID. |
| "Reassign" | R | Activity has been reassigned to another user ID. |
| "Obsolete" | O | Activity was superseded by another activity that replaced it (usually due to the Workflow model being triggered again). |
| "CDD Try Again" | G | Activity failed and will retry. |
| "Future" | F | Activity to apply restricted access to triggering records workflow evaluates the activities and approvers will be part of the approvals path in the future. For each future approval level, a future history record is written |
| "Terminated" | T | The link to triggering data was lost or triggering data was deleted. |
| "Email connection Failure" | M | The email connection is failed. |
| "On-Hold" | H | Record is on hold. |
| "Duplicate" | U | Duplicate User or Role within Activity Set Conditions table. |
| "Auto-Approved" | A | History record approved due to user already assigned, approving instance in a previous history record. |
Activity: Description of the activity. The field is defined in the Workflow activity properties dialog box, General tab.
Row: Field is only used when the activity is a role-based (i.e., task list) activity set up as a Many Condition. The Row field contains the actual row that qualified for the activity from the internal data.
Start: The date/time the activity was executed by the Workflow engine.
Finish: The date/time the activity was completed by the Workflow engine. This can be different depending on the activity action.
Delegate: If the activity resulted in a reassignment or delegation to another user, this field will contain the user ID it was redirected to.
Comment: Contains any comments that were attached to the execution of the activity.
Change: Contains the change count of the history record. This is reflective of the change count of the instance record when the activity was executed by the Workflow engine.
Life: The life count of the history record. This is reflective of the life count of the instance record when the Activity was executed by the Workflow engine.