Vendor Information

Address

A vendor's address must be properly defined on the P/E Information (PEUPPE) page to print on the 1099-MISC form.

For paper filings, the IRS supports only one line of address information. The 1099-MISC process will use the last line of address information defined on the Addresses tab of PEUPPE. I.e., the postal/1099-MISC mailing address must be the last line defined.

However, if filing using electronic media, the forms can contain up to four address lines including a line for the city, state, and ZIP code. If this is a foreign vendor, country will use one of the four available address lines.

BusinessPlus will extract these address lines from the bottom up, so Address Line 4 (if filled out) is printed first, then Address Line 3, etc.

The address printed on the 1099-MISC form (and in the file created for the IRS) should be based on the address information provided by the Recipient on their W9 form.

If a PE ID has more than one address code defined, use Associated Code (4) in common code CK99/FILEINFO to define an address hierarchy. The hierarchy can be overridden by placing a preferred Address Code within the PEID's record on PEUPPE, Vendor tab, 1099, "1099 Addr" field.

Name

If a vendor name is greater than 30 characters, the name will wrap into the "In Care of/Attention" or second payee name line.