Vendors and Employees

The Accounts Payable system pays persons and entities that are defined within the PE Person/Entity (PEUPPE) page. The page stores essential information such as how the vendor will be paid (check, EFT, or Epay), holds multiple addresses distinguished by the Address Type code (common code PEAD/XX where XX is the Address Type code), tax info, early-pay discount configurations, banking info, and much more. In addition, for a vendor to be paid, the vendor needs to have a valid record within PEUPPE, unless customized for other options. The typical Vendor ID lookup searches for data within PEUPPE. 

Other features enhance AP processing at the individual vendor level via PEUPPE settings. Blocking various transactions or flagging for specific processes are popular topics. Rules can be added for any one vendor(s) by updating the PEUPPE page, Vendor tab, Vendor Security, to block certain functions.

A vendor ID of "TBA" may be used internally for approving appropriations or until a new vendor is officially added to the PE database. To block disbursements payable to the TBA vendor, check the box "No Checks." Vendors who qualify for a 1099-MISC document at the end of the year can be flagged in PEUPPE. The PEID can be flagged to always receive a 1099, never receive a 1099, or receive a 1099 dependent on Relate To codes.