Arrears Tracking - PYUPAT
The Payroll (PY) Arrears Tracking (PYUPAT) page is used to enter/change/browse Arrears Tracking information. This page is really a detailed breakdown of an employee's arrears balance showing all payroll by payroll contributions to the balance. Under normal circumstances, arrears transactions are handled automatically by various processes and this form is used for browsing only.
Header (display-only)
Entity: This field indicates the four-character code identifying the entity to which the employee belongs as previously defined on PY Employee Definition (PYUPEM) page.
Employee ID: This field is display-only of Employee IDs previously defined on PY Employee Definition page.
Name: This field indicates the employee's full name (in last, first, middle initial order) as previously defined on the PY Employee Definition page.
SSN: This display-only field echoes the employee's SSN - Social Security Number (or SIN - Social Insurance Number (Canada)) as previously defined on PY Employee Definition.
Type: This field echoes the client-defined, twelve-character employee type code as previously defined on PY Employee Definition page.
Cycle: This field indicates the two-digit pay cycle in which the employee is to be paid as previously defined on PY Employee Definition page.
Status: This field indicates the two-character code representing the current status of the employee as previously defined on PY Employee Definition page.
Summary
Deduction: Enter the four-digit deduction number being assigned to this employee. This number must have been previously defined on the PY Deduction Definition (PYUPDD) page.
Description: The Deduction title from the PY Deduction Definition page.
Balance: This display-only field displays the current arrears balance for this deduction.
Details
Date: Enter the effective date of the arrears transaction. Typically, this will be the check date associated with the period. When the transaction is a Balance Forward transaction, this date is the Balance Forward date used when the PY Arrears Balance Forward utility (PYUTAF) was run.
Period: If this is a Balance Forward transaction, this field must be left blank. For all other transaction types, enter up to seven digits representing the Pay Period for the transaction. Pay periods are specified in YYccIII format (where YY is the year, cc is the cycle number and III is the sequence number).
Balance: This display-only field shows the running balance of the arrears transaction. Note transactions are displayed with the most current first. Awaiting transaction types do not show anything in this field as they do not contribute to the arrears balance. Transaction types BF, DT and DP add the transaction amount (which can be negative) to the balance. DR transactions subtract from the balance.
Amount: This is the amount of the arrearage or the Balance Forward amount. The amount can be entered with the accuracy of up to two decimal places.
Type: This is the type of transaction (Payroll history check note). Valid types are:
- AR: Arrears transaction for deduction marked with Process Switch 01 = "R"
- AU: Audit Transaction
- BF: Balance Forward (Upon running the Arrears Transaction Balance Forward Utility it will combine detail transaction records into one Balance Forward transaction.)
- DP: Distributed and Paid (Normal Payroll)
- DR: Distributed (Reversal)
- DT: Distributed (Hand Check)
- WP: Waiting for payment (Normal Payroll)
- WR: Waiting for Check Maintenance (Reversal)
- WT: Waiting for Check Maintenance (Hand Check)