Employee Contracts

Overview

The Employee Contracts page allows an employee to display, accept, or decline employment contracts. If a district is using eContracts, the Employee Contracts menu must be set up to access this page.

Contracts are created using the client-specific menu mask HRCSES. An employee must have an HRPYPA Pay Assignment record with a matching fiscal year and an Action Code of NEW for HRCSES processing to occur.

Menu Setup

To access the Menu Setup page, select EO Administration. In the Settings menu, select Menu Setup. The specific menu location is determined by the customer. Refer to Adding Menu Items in EO for detailed information on how to add, edit, and remove menu items in Employee Online. The menu path for the Employee Contracts page is ./EmployeeContracts

Employee Contracts

The Employee Contracts page will display three (3) columns:

Type
Fiscal Year
Status

Click the link in the Type column to display the Employee Contract document page.

Fields

Field	Description
Fiscal Year	Assigned from the HRCSES process
Type	Assigned from the HRCSES process
Status	Set to PENDING until the employee accepts or declines the contract, then displays ACCEPTED or DECLINED
Document ID	Assigned from HRCSES process
Created	Date created from HRCSES process
Signed	Initially set to Pending; reflects the date the employee accepted or declined the contract
Frequency	Frequency code selected based on the eContract setup values
View Contract	Link to display the contract document

Buttons

Button	Description
Back	Return to the previous page.
I Accept	Accepts the contract, changes the status to ACCEPTED, and places a date in the Signed field. After the contract is accepted, the I Accept and I Decline buttons are removed, and the Frequency field is no longer accessible. If a Frequency code is not selected, an error will display indicating that Frequency is required.
I Decline	Declines the contract, changes the status to DECLINED, and places a date in the Signed field. A pop-up window displays requiring the user to enter a reason they are declining the contract. After the contract is declined, the I Accept and I Decline buttons are removed, and the Frequency field is no longer accessible.