History Pay String Update - PYUPHS

Check history information, for a given employee, can be viewed on the PY Employee Payroll History pages – each having the following distinctions:

PY Employee Paid History (PYUPPH) allows any kind of update permitted, for any PY status - Power Users, Supervisors, Administrators:
- Allows for any change of any kind in PY history on Unpaid "W*"or Paid "D*"records
- No records grayed out, all records are changeable.
PY History Pay String Parts Update (PYUPHS) ONLY, with limited security:
- Allows for changes to Pay String Parts ONLY in PY History
- No changes permitted to CDH detail or amounts in PY History, will show as grayed out
- Changes allowed on WAITING or PAID records (W* & D* Check Notes)

PY History Pay String Update has additional security built-in such that only Pay String components (such as GL Key, Pay Class, Position, or Object Code) may be updated. Access to this page can be granted (via security settings) to an end-user with authority to make changes to the Pay String parts but not alter the original values of the deductions, contributions or payments made. This ensures the historical accuracy that originally charged "amounts" remain intact but the charged GL account or source position could be changed and reposted differently if needed. The need to change a Pay String part in this manner, after a payroll has been finalized, would be rare since most normal payrolls undergo a careful trial and review process ensuring accuracy before the payroll is finalized.

Summary by Check # shows what history has been generated. Check Details Tab is grayed out, no changes permitted. Pay String Components Tab is the only tab on PYUPHS to allow updates to history.

Page Header

Employee ID: Display-only field linked to the employee and the associated pay history.
Name: Display-only field indicates the employee's full name (in last, first, middle initial order) as previously defined on the first PY Employee Definition page.
Type: Display-only field indicates the (client-defined) four-character employee code Type.
Cycle: Display-only field indicates the two-digit pay cycle linked to the employee and the associated pay history.
SSN: Display-only field indicates the social security number/social insurance number (Canada) linked to the employee and the associated pay history.
Entity: A four-character code identifying the entity to which the employee belongs.
Status: Display-only field indicates the two-character code representing the current status of the employee.

Summary by Check # Tab

This tab displays a summary of the employee's check records. The display defaults to grid mode and all the controls are read only.

Ck. Note: Display-only two-character code indicating the type of check history entry. Following are valid codes.
"WT" Awaiting distribution as a hand-written check
"WR" Awaiting distribution as a reversal check
"WP" Awaiting payment
"DT" Distributed hand-written check
"DR" Distributed original reversal checks
"DO" Distributed offset reversal check
"DP" Distributed and paid check
Check Stock: This field indicates the check ID of the associated pay history.
Check #: This field indicates the check number, of the check ID, linked to the associated pay history.
Net Pay: Net pay calculated for all the detail records represented by the summary line in the grid.
EFT: Amount credited to employee by electronic fund transfer.
Check Date: This field indicates the check date, if the entry reflects a check that has already been printed or typed.
GL Post Date: This field indicates the date the entry posted to the GL and JL ledgers.
Pay Period: Displays the seven-digits representing the Pay Period for which the pay history record was created. Pay periods are specified in YYccIII format (where YY is the year, cc is the cycle number and III is the sequence number).

Check # Details Tab

This tab has two forms, first one contains the Check Details, and the second one holds the Pay String Components.

Check Details

Ck. Note: Display-only two-character code specifying the type of check history entry. Following are valid codes:
"WT" Awaiting distribution as a hand-written check
"WR" Awaiting distribution as a reversal check
"WP" Awaiting payment
"DT" Distributed hand-written check
"DR" Distributed original reversal checks
"DO" Distributed offset reversal check
"DP" Distributed and paid check
Check Stock: This field indicates the check ID linked to the associated pay history.
Check #: This field indicates the check number, if the entry reflects a check has been issued.
Period: This field indicates the seven digits of Pay Period for which the pay history record was created.
CDH: Display-only four-digit contribution, deduction, or hour number being assigned to this employee.
Description: This display-only field shows the description associated with the contribution, deduction, or hour number entered in the "No." field.
Amount: Display-only amount for the corresponding entry.
M: This display-only field indicates whether any modifications were made to the entry's CDH or Amount. It contains a "Y" if modifications are made to this page or if hours were entered through Daily Timecard and is blank otherwise.
RT: A two-character Pay String record-type code linked to the employee and the associated pay history.
NumCD: This display-only field displays the Pay String number.
M: This display-only field indicates whether any modifications were made to the Pay String code on this history record. It contains a "Y" if a modification has been made, and contains a blank otherwise.
[Pay String] (e.g., GLKey/GLObj./Pay/-Posi/Step): This Pay String echoes the values shown on the Pay String Components tab.
Days: Displays the number of days the employee worked in the Pay Period.
M: This display-only field indicates whether any modifications were made to the Days field on this history record. It contains a "Y" if a modification has been made, and contains a blank otherwise.
Timecard Set: This display-only field indicates the most recent timecard batch file used to distribute hours for this employee in the period specified in the Pay Period field. If time for a particular pay period is entered in more than one batch, then the last batch loaded by the system will be reflected in the TC Batch field.
Check Date: This field indicates the check date, if the entry reflects a check has been issued.
Weeks: Displays the number of weeks the employee worked in the Pay Period.
M: This display-only field indicates whether any modifications were made to the Weeks field on this history record. It contains a "Y" if such a modification has been made and contains a blank otherwise.
Job Number: Display-only field indicates the Job Number that created, modified, or posted this record.
GL Post Date: This field indicates the date the entry posted to the GL and JL ledgers.
Change Date: Display-only field reflects the most recent date this record was modified by a user.

Pay String Components Tab

Num Code: Display-only field indicates the system-assigned number for the pay string.
Type: Display-only field indicates the record type code established on the Check Details tabbed page.
Account: The title and format of these fields were previously defined on the Entity Definition page and are specific to each organization's installation. This pay string specifies how payments for an employee are derived and how these values should be posted to the GL and JL ledgers.
Pay Header / Pay String (e.g., GLKey/GLObj./Pay/-Posi/Step): This Pay String echoes the values shown on the above Account components.