Employee Paid History - PYUPPH
Display check history information for a given employee on the Payroll (PY) Employee Paid History (PYUPPH) page. This information is used for the calculation of all payments, contributions, deductions, and leave hours accrual. When payroll is calculated, the system automatically creates one check history entry for every active pay assignment. This page is typically used only to browse these calculated entries and change values, such as hours worked. It is unusual (except during the hand-typed check process) that this form would be used to enter a check history entry into the PY database.
Page Header
Employee ID: The Employee ID is display-only and derived from the PY Employee Definition (PYUPEM) page.
Name: This display-only field indicates the employee's full name (in last, first, middle initial order) as previously defined on the PY Employee Definition page.
Type: This display-only field indicates the client-defined, four-character type-of-employee code as previously defined on the PY Employee Definition page.
Cycle: This display-only field indicates the two-digit pay cycle for which the employee is to be paid as previously defined on the PY Employee Definition page.
SSN: This display-only field indicates the employee's social security number/social insurance number (Canada) as previously defined on the PY Employee Definition page.
Entity: This display-only field indicates the entity to which the employee belongs. As indicated on the PY Entity Definition (PYUPGN) page, each entity may be an independent payroll unit with their own Federal and State Taxpayer ID.
Status: This display-only field indicates the two-character code representing the current status of the employee as previously defined on the first PY Employee Definition page.
Summary by Check #
This page holds the distinct check records for the given employee. It is defaulted to grid mode and all the controls are read only. The details of a particular check (generally split over multiple detail records) can be viewed/updated in the Check # Details tab.
Check #: This field indicates the check number if the entry reflects a check that has already been distributed and paid.
CK Note: System derived, two-character code specifying the type of check history entry. Following are valid codes:
- WT: Awaiting distribution as a hand-written check
- WR: Awaiting distribution as a reversal check
- WP: Awaiting payment
- DT: Distributed hand-written check
- DR: Distributed original reversal checks
- DO: Distributed offset reversal check
- DP: Distributed and paid check
Check Stock: This field indicates the Check (Stock) ID as specified on the PY Pay Period Definition (PYUPPR) page.
Check Date: This field indicates the check date if the entry reflects a check that has already been printed or typed.
GL Post Date: This field indicates the date the entry is posted to the GL and JL ledgers if the entry reflects a check that has already been distributed.
Pay Period: This field indicates the seven-digit Pay Period for which the pay history record is created. Pay periods are specified in YYccIII format (where YY is the year, cc is the cycle number and III is the sequence number).
Net Pay: Net pay calculated for all the detail records represented by the summary line in the grid.
EFT: Amount credited to employee by electronic fund transfer.
Check # Details
All the records represented by a single row in the Summary by Check # grid can be displayed in this tab. There are two pages: the first page contains the Check Details and second page holds the Pay String Components.
Check Details Tab
It is unusual (except during the hand-typed check process) that this form would be used to add a check history entry into the PY database.
CK Note: Enter a two-character code specifying the type of check history entry. Following are valid codes:
- WT: Awaiting distribution as a hand-written check
- WR: Awaiting distribution as a reversal check
- WP: Awaiting payment
- DT: Distributed hand-written check
- DR: Distributed original reversal checks
- DO: Distributed offset reversal check
- DP: Distributed and paid check
Check Stock: This field indicates the check ID as previously defined on the PY Pay Period Definition (PYUPPR) page.
Check #: This field indicates the check number if the entry reflects a check that has already been distributed and paid.
Net Pay: Net pay calculated for all the detail records.
Pay Period: This field indicates the seven-digit Pay Period for which the pay history record is created. Pay periods are specified in YYccIII format (where YY is the year, cc is the cycle number and III is the sequence number).
CDH: The four-digit contribution, deduction, or hour number assigned to the employee. The number must have been previously defined on the Payroll Contribution Definition (PYUPCC), Payroll Deduction Definition (PYUPDD), or Payroll Hour Definition (PYUPHH) page.
Description: This display-only field shows the description associated with the contribution, deduction, or hour number entered in the CDH field.
Amount: Up to 12 positions hold the amount for the corresponding entry. Five decimal places of accuracy are allowed if the entry type is 3 (Hour) or 4 (Hourly-rate).
M: This display-only field indicates whether any modifications were made to the entry's CDH or Amount. It contains a Y if modifications are made to this page or if hours were entered through Daily Timecard and is blank otherwise.
RT: A two-character Pay String record-type code. When used, this code directs the system to copy the Pay String code and number from the Pay String record with the matching code. The code may contain a combination of blanks, digits, and alphanumeric characters. Blanks have a higher precedence over digits (0 or zero being high, 9 being low); digits have higher precedence over upper case characters (A being high, Z being low). The system recognizes the record with a Record Type of PM as the primary Pay Assignment Record, and the information on this record is used as the default value by a number of payroll processes.
Num CD: This display-only field displays the Pay String number.
M: This display-only field indicates whether any modifications were made to the Pay String code on this history record. It contains a Y if such a modification has been made and contains a blank otherwise.
[Pay String] (for example, GLKey/GLObj./Pay/-Posi/Step): The title and format of this field was previously defined on the PY Entity Definition (PYUPGN) page and is specific to each organization's installation. This Pay String shows how values on a history record are derived and how these values should
be posted to the GL and JL ledgers.
Days: Up to four digits that record the number of days the employee worked in the Pay Period. This must be a whole number.
M: This display-only field indicates whether any modifications were made to the Days field on this history record. It contains a Y if such a modification has been made and contains a blank otherwise.
Timecard Set: This display-only field indicates the most recent timecard set file used to distribute hours for this employee in the period specified in the Pay Period field. If time for a particular pay period is entered in more than one set, the last set loaded by the system will be reflected in the Timecard Set field.
Check Date: This field indicates the check date if the entry reflects a check that has already been printed or typed.
Weeks: Up to four digits that record the number of weeks the employee worked in the Pay Period. This must be a whole number.
M: This display-only field indicates whether any modifications were made to the Weeks field on this history record. It contains a Y if such a modification has been made and contains a blank otherwise.
Job Number: This display-only field indicates the most recent Job Number that was created, modified, or posted to this record, for example, PY Force Calc process (PYPAFC), PY Undo Payroll Utility (PYUTUN), and PY Distribute Check Maintenance process (PYPACM).
GL Post Date: This field indicates the date the entry is posted to the GL and JL ledgers if the entry reflects a check that has already been distributed.
Change Date: This display-only field displays the most recent date on which this record was modified.
Pay String Components Tab
Num Code: This display-only field indicates the system-assigned number for the pay string.
Type: This display-only field indicates the record type code established on the Check Details tabbed page.
Account: The title and format of these fields were previously defined on the PY Entity Definition (PYUPGN) page and are specific to each organization's installation. The pay string specifies how payments for an employee are derived and how these values should be posted to the GL and JL ledgers. The text immediately above these fields shows the description of each corresponding part. Of the eighteen parts available on the PY Entity Definition record, four are required. Refer to the PY Entity Definition page for more information.
Pay Header / Pay String (for example, GLKey/GLObj./Pay/-Posi/Step): The title and format of the field was previously defined on the PY Entity Definition (PYUPGN) page and is specific to each organization's installation. Pay String shows how values on a history record are derived and how the values should be posted to the GL and JL ledgers.
Tools
View SYSTM Timecards
The View SYSTM Timecards tool allows users to see the SYSTM timecard records for a given pay period or date range and Employee ID.
Timeframe: Either enter a pay period number in the Period field or enter a date range. If using a date range, select whether the dates are by Period Check date, Period End date, or Timecard date.
PB/HB: Users can optionally select to show hours that affect a specific Pay Base or Hour Base.
Sort Option: Select how to sort the output: by Date, CDH or Num Code.
View: Click the View button to view the selected SYSTM Timecards. Returned fields are Date, CDH, NumCd, HRS, AMT, and Period. Use the scroll bars to view the records.
Close: Click the Close button to close the View SYSTM Timecards tool dialog window.