Encumbrances Manually Carried Forward

The Manual Carry Forward method is not recommended because it creates more records that take up space and sometimes take up time when running reports. Refer to alternate methods Automatic Carry Forward, Automatic Carry Forward with Budget Augmentation, and Encumbrances Not Carried Forward.

Use ENUTRE to manually roll the encumbrances to the new fiscal year. ENUTRE will also allow you to optionally close the reference in the old year. You must have the common code ENGL/CONTROL defined with either "D" or "DISABLE" in the second associated code, or else ENUTRE will abort with an error.

For each PO/PR-account, ENUTRE will create one EN type and one PP type record in the new fiscal year, which sum ENs and PPs from last year.

To manually carry forward encumbrances, run ENUTRE and answer "Y" to "Is a Balance Forward entry to be created?" It will then ask you "Do you want to leave the prior year open?" Answer "N" if you do not want to leave it open; ENUTRE will then use an EN and a PP record to make the encumbrance total to zero in the prior year.

Example:
Last year: EN 200, PP 50, EN 10, PP 40
If you do not leave prior year open, ENUTRE will post the next two entries to the last day of the old fiscal year:
EN -210, PP -90
ENUTRE will post the below to the first day of the new fiscal year:
EN 210, PP 90
Note that when ENUTRE asks for a fiscal year, it is asking for the fiscal year to roll data to (or to create accumulators in). For example, if you are rolling from 2011 to 2012, enter 2012.

Before you run this utility, back up the EN and GL budget data.