POPO Process

The following records are updated when printing a PO.

1. The PO in POUPPR is updated:

1. The PO number is assigned to the PO in POUPPR, either manually or when printing the PR.
2. The status on the PO in POUPPR changes from PR to PO after printing (the system does this).
3. The PO item numbers are assigned. The PO number is the seed value that validates to common code SYNO/PR.SEED.
4. The printed date on the PO in POUPPR is updated with today's date.
5. The printed by field on the PO in POUPPR is updated by whomever printed the PO.
6. The format code defaults in from POUPGN.

• If the client site encumbers, the EN record is updated:

1.  Any pre-encumbrance referenced by the PR number in EN is closed as of the print date.
2. The encumbrance referenced by the PO number in EN is established as of the print date.
3. If reprinting a PO impacts your encumbrances (i.e., changes to the vendor, account number, or dollar value) adjusting EN transactions will be created.

• If the site uses Stores Inventory and the PO contains stocked products, SI is updated:
  1. Quantity on order is increased in the Stores Inventory (SIUPIN) page, for every inventory item referenced on the PO.
• PE is updated:
  1. The product history record is created on the Product Information (PEUPPR) page or updated if reprinting the PO.
• Fixed Assets may be generated when receiving (POUPRC), depending on how the FA module is configured.